Trello and Clickup are two of the most successful collaboration platforms in the market. However, they have distinct strengths and limitations based on the project’s objectives.

While Trello has an excellent user interface and some incredible power-ups, it lacks ClickUp’s overview and ability to see various projects.

In this article, let’s compare and contrast ClickUp and Trello. Among the things to look at are:

  • Overview
  • Key similarities and differences
  • Key features
  • Mobile compatibility
  • Integration and automation
  • Dashboards and user interface
  • Views
  • Team communication
  • Customizable workflow
  • Task management and  tracking
  • Ease of use
  • Support
  • Pricing
  • Bottom line: Which is the better project management tool

Let’s dive in!

ClickUp vs Trello Overall Winner

ClickUp comes out on top by a long shot because it has considerably more functionality than Trello.

ClickUp: It is a project management platform that you can customize to fit any need, from simple to sophisticated. All teams can use the same software to plan, organize, and collaborate with each other.

Trello: You can only assign cards/tasks to a single board, therefore having many cards can be a hassle.

Also consider Monday because it’s suitable for organizing all your projects, as a CRM to track problems and manage tasks.

ClickUp vs. Trello Project Management Tools Overview

What Is ClickUp and How Does It Work?

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There are many project management and collaboration tools out there that a business of any size can use, and ClickUp stands out. You can use it for small teams working on a single project or large teams working on several projects that demand extensive project planning.

Also, if you need an easy way to assign:

  • Responsibilities
  • Workspaces
  • Spaces
  • Lists

All form the foundation of ClickUp’s organizational structure. It also contains unlimited tasks and functions you might need in a work management system.

What Is Trello and How Does It Work?

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3. Dashboards and User Interfaces

ClickUp

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Getting used to ClickUp’s user interface when working on complex projects may take some time as you become familiar with the different hierarchy levels. Still, it’s easy to see all the other tasks as soon as you do.

It’s also possible to switch between tasks and notifications, dashboards, and long-term goals from the main menu on the left side of the screen.

On the dashboard, check the second column from the left. You will see a list of your spaces, folders, and list items. It lists tasks and displays the profile of the user handling, when it’s due, and the priority level in the main section of your view.

The outstanding feature is the ability to display your tasks in various formats. It includes a Gantt chart and a list of tasks.

Trello

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After setting up your storefront, the dashboard is the next place you will want to visit. You can see all of your projects at a glance, and the interface is simple. The “Add” button at the top of the page allows you to create new boards and teams.

When you click on a board, a Kanban board displays the tasks associated with that work area.

You can also change the background of the board and the headings.

Winner

ClickUp is the winner because it offers more features, is flexible, and is easy to customize.

4. Views

ClickUp

There are a lot of views available on ClickUp’s five subscription tiers. Even if you don’t want to use any of them, you can create your own custom views. It allows it to be highly versatile, though it’s challenging to get used to.

In addition, you will have the option of customizing the default views for different parts of your workspace. Your content team can use A Kanban board, while your operations team can use Gantt charts to visualize the overall schedules.

Trello

While people initially knew Trello for its Kanban boards, the company’s development team has since added a variety of other views. You can display projects in various ways these days, depending on what you need to see at the time and where you need to see it.

Pay at least $10/month per user if you want to use anything other than Kanban boards on the platform if you’re on the Premium or higher tier of Trello Views.

Winner

ClickUp is the winner. Although both platforms offer a wide variety of views, ClickUp’s free and unlimited plans give it the edge.

5. Customizable Workflow

Trello

Create a board, lists, or cards from scratch, or choose a ready-made template in various categories. For example:

  • Design
  • Business
  • Education
  • Marketing
  • Engineering

All users have access to the Calendar Power-Up, which shows due dates for cards on a calendar. It’s easy to switch back and forth between week and month views.

On the card, you have the option to add people to the task, specify a due date and more. You also have the option to leave comments.

ClickUp

It allows you to define the workflow levels of your project to keep track of progress. Pre-selected status is available and also the option to create a new one.

To signal the completion of a series of specific tasks, assign a milestone status to an important task.

For example, you can use the board view to transfer tasks from one column to another by dragging and dropping them.

In addition, there are reusable templates for status and checklists, goals, and sprints available. There are also complete custom areas for scrum points and comments.

Winner

Trello is the winner since it is free and has pre-made templates that make it easier to customize.

6. Time Tracking and Task Management

Trello

It’s easy to add new team members to a board with this tool. Search for users by their username or email address to send an invitation.

Add a member by dragging and dropping from the home tab bar to a particular card or by opening a card and selecting a member from the right-hand menu.

An easy-to-use board menu lets you track the development of a certain card or team member. The @-mention feature can help to notify a team member of a message or question. The @card and @board tags can notify all members of a card or board.

In addition, the Watch feature allows board members with no card allocation to get notifications. Each time a team member adds a card to the specified list, you get a notification.

ClickUp

There are many ways to view your tasks. Sorting, filtering, grouping, and customizing columns are simple tasks in list view.

Every team member can access the essential tasks at all times by setting a default view. Organize tasks into groups to see how they connect and the overall development of a project.

Calculate sums, averages, and ranges if you have numeric fields. You can export and share all this data with non-members. There are recurring tasks, checklists, subtasks, and other forms of task dependencies.

The Home page displays your most critical tasks. You can set an activity view to show all activities linked to a certain folder, list workspace in an aggregated form.

Winner

ClickUp is the clear victor here, as it provides the best cost to completion tracking and variety of methods to view and personalize jobs.

7. Team Communication

ClickUp

Using ClickUp’s chat view, you can communicate with your team members in real-time, and it feels a lot like Slack. ClickUp won’t replace Slack as a team chats, but there are benefits to using this view for projects.

The first benefit is that you won’t have to sign up your entire staff to a new platform to send real-time messages. The alternative is a native version of almost-Slack that allows you to collaborate on projects without switching tabs.

It is possible to @mention any user in your Workspace in the chat view of ClickUp, and they will receive the message in their central notifications feed. It also has slash commands reminiscent of Notion to help you quickly format your messages in the chat window.

Slack-like chat channels are available in ClickUp’s chat view. Since you can @mention any user in your Workspace from the chat view, it will be easier to connect with your entire team if they already use ClickUp.

Trello

Trello often falls short in fostering effective communication within teams. Although you can integrate Slack and Google Hangouts with Trello, the platform does not have native real-time communication.

Unless you want to spend a lot of time commenting on task cards and tagging your coworkers, most of your communication will occur within Trello.

Winner

ClickUp is the winner because it comes with built-in team communication features.

8. Ease of Use

Trello

You can probably guess where this is going for those who already use both platforms. Trello is the more user-friendly platform if you’re looking for something that can be up and running in minutes.

Creating a workspace, adding a few team members, and assigning task cards are all it takes to get started.

ClickUp

The sheer number of options available in ClickUp can lead to a steep learning curve.

However, ClickUp’s knowledge base contains a wealth of information, and the user interface is simple to understand. It will be more challenging to use for most new users than Trello because it is a full-suite platform rather than a single-purpose product.

Winner

Trello is the winner because it is easy to use, even for beginners.

9. Support

ClickUp

Trello

Chat

Chat

Knowledge Base

Knowledge Base

Forum/FAQ

Forum/FAQ

Helpdesk

Helpdesk

Phone Support

 

24/7 Live

 

ClickUp Support

It all begins with a demo video that you can watch before starting with ClickUp. There is a comprehensive knowledge base, an FAQ section, and instant messaging and email support.

Also, there are regular releases of new features and enhancements to ClickUp’s software regularly.

Trello Support

Trello’s customer service is also top-notch, with no issues reported. Besides their in-house support staff, they have a robust Knowledge Base and an active Trello community.

Winner

ClickUp is the winner because it offers more features, views, and customizations than Trello at a better price.

10. Pricing

 

ClickUp

Trello

Pricing

Free: $0

Free: $0

 

Unlimited Plan: $9/user/month

Standard Plan: $5/user/month

 

Business Plan: $19/user/month

Premium Plan: $10/user/month

 

Business Plus Plan: $29/user/month

Enterprise Plan: $17.50/user/month

 

Enterprise Plan: Custom

 

Money-back Guarantee

30 Days

30 Days

Trello pricing plans

Its pricing plans are simple to understand, unlike Clickup’s.

There are four different pricing tiers to choose from here and each plan has unlimited storage:

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1. Free Plan: $0

It is best for individuals or groups seeking to organize anything.

2. Standard Plan: $6/user/month

Ideal for teams that need to handle more work and collaborate in a larger capacity.

3. Premium Plan: $12.50/user/month

If you need to track several projects and view your work in multiple ways, this is the best option for your team.

4. Enterprise Plan: $17.50/user/month

Best for companies that require greater protection and control over the flow of work of teams.

ClickUp Pricing Plans

ClickUp has five pricing packages, each with a monthly or yearly payment option and significant savings for committing to a year at a time. They include:

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Trello pricing plans

Its pricing plans are simple to understand, unlike Clickup’s.

There are four different pricing tiers to choose from here and each plan has unlimited storage:

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1. Free Plan: $0

It is best for individuals or groups seeking to organize anything.

2. Standard Plan: $6/user/month

Ideal for teams that need to handle more work and collaborate in a larger capacity.

3. Premium Plan: $12.50/user/month

If you need to track several projects and view your work in multiple ways, this is the best option for your team.

4. Enterprise Plan: $17.50/user/month

Best for companies that require greater protection and control over the flow of work of teams.

ClickUp Pricing Plans

ClickUp has five pricing packages, each with a monthly or yearly payment option and significant savings for committing to a year at a time. They include:

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1. Free: $0

It’s free and best for personal use. It has dozens of outstanding features.

Pro: The free version has many outstanding features

2. Unlimited: $9/user/ month

It is the best plan for small teams and comes with tons of remarkable features.

3. Business: $19/ user/month

It is best suited for mid-sized teams and comes with dozens of features.

4. Business Plus: $29/user/ month

It is best suited for multiple teams and comes with many features.

5. Enterprise Plan: They tailor pricing to your needs

It’s the best plan for large teams and comes with all premium features ClickUp offers.

You can sign up for a free trial of the paid plans to explore the different functions they offer and use the free version.

Trello, and ClickUp Project Management Software Alternatives

Consider these other options if you’re still undecided about these two options.

1. Asana

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Asana is a project and task management software, used by many companies. A colorful user interface and multiple views of your projects have made it a popular choice for many.

Asana provides a variety of views, including List, Calendar, Timeline, Inbox, and Board. Add subtasks, assign them to others, set a due date, and include attachments with the help of this tool.

Asana’s first 15 members are free, but you will have to pay for them if you want more features. As a result, many people are searching for alternatives to Asana.

Asana’s most notable features:

  • A list of tasks and their subtasks
  • Description, assignees, due dates, comments, attachments
  • List view, Boards, and Calendar timeline
  • Portfolio views
  • Workflow automation through Zapier and other time-tracking applications

Pricing

  • Free for 15 members with limited features
  • Premium plan: $13.49/member/month
  • Business plan: $30.49/member/month

2. Wrike

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Wrike, a JIRA alternative, is best for software development teams because it is simple to keep track of your projects and resources.

It makes project planning and meeting deadlines easier using a Kanban board and Gantt charts. It has a calendar view, which most non-technical teams prefer over others when using a collaboration tool.

Key Wrike features:

  • Attachments and file sharing
  • Gantt, calendar, and board views
  • Notification management
  • File storage starts at 2 GB and goes up to 100 GB in size

Pricing:

  • Free for up to 5 members with feature restrictions
  • Professional plan: $9.80/member/month
  • Business plan: $24.80/member/month
  • Enterprise plan: Custom

3. Monday

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Trello, and ClickUp Project Management Software Alternatives

Consider these other options if you’re still undecided about these two options.

1. Asana

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Asana is a project and task management software, used by many companies. A colorful user interface and multiple views of your projects have made it a popular choice for many.

Asana provides a variety of views, including List, Calendar, Timeline, Inbox, and Board. Add subtasks, assign them to others, set a due date, and include attachments with the help of this tool.

Asana’s first 15 members are free, but you will have to pay for them if you want more features. As a result, many people are searching for alternatives to Asana.

Asana’s most notable features:

  • A list of tasks and their subtasks
  • Description, assignees, due dates, comments, attachments
  • List view, Boards, and Calendar timeline
  • Portfolio views
  • Workflow automation through Zapier and other time-tracking applications

Pricing

  • Free for 15 members with limited features
  • Premium plan: $13.49/member/month
  • Business plan: $30.49/member/month

2. Wrike

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Wrike, a JIRA alternative, is best for software development teams because it is simple to keep track of your projects and resources.

It makes project planning and meeting deadlines easier using a Kanban board and Gantt charts. It has a calendar view, which most non-technical teams prefer over others when using a collaboration tool.

Key Wrike features:

  • Attachments and file sharing
  • Gantt, calendar, and board views
  • Notification management
  • File storage starts at 2 GB and goes up to 100 GB in size

Pricing:

  • Free for up to 5 members with feature restrictions
  • Professional plan: $9.80/member/month
  • Business plan: $24.80/member/month
  • Enterprise plan: Custom

3. Monday

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One tool you might have come across when comparing Clickup and Trello is Monday. It’s a fantastic alternative to the other two tools, and it has a relatively simple user interface.

If you’re looking for a productivity platform, Monday.com has most of what you need. A timeline, column, and board view make it easy to plan and monitor projects.

However, the pricing structure of this tool is a significant drawback. It doesn’t come with a free plan, and it can get pricey.

Monday’s most notable features include:

  • Views for time, calendar, and columns are all available
  • The ability to create your private boards and workflows
  • Workload visualization
  • The ability to keep track of time
  • Zapier, GitHub, Hubspot, and many other integrations are available

Pricing

You must buy at least three seats.

  • Free: $0/only 2 seats
  • Basic plan: $8/seat/month
  • Standard plan: $10/seat/month
  • Pro plan: $16/seat/month
  • Enterprise: Custom

Bottom Line: Which Is The Better Project Management Tool ClickUp vs Trello?

Finding the right project management software can make a big difference in handling your daily tasks. The primary goal is to reduce time waste by improving how teams fulfill deadlines.

So, who wins the battle between ClickUp and Trello? ClickUp wins hands down based on the following conclusions:

ClickUp is more well-rounded, and its ability to scale up teams from one to larger groups gives it an advantage over Trello. When you combine it with the vast array of functions available, you get project management software that outperforms the competition.

Trello struggles with larger groups, so when the time comes to scale up, you will have to switch to another platform.

Finally, preference plays a big part, and you can always check the other options listed above!

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