Being organized helps keep things moving at the right pace.

It can be a challenge for businesses to organize their tasks and workflow.

The right project management software can make a big difference in efficiency and productivity.

Clickup and Notion are two of the most popular productivity choices.

They both help teams and individuals organize all their apps into one place, but they differ in a number of fundamentals.

In this article, we’ll compare ClickUp and Notion project management tools based on the following aspects and see how they stack up against each other:

  • Features
  • Templates
  • Automation
  • Easy of Use
  • Cross-Platform Availability
  • Integrations
  • Customer Support
  • Pricing

So, let’s get started!

ClickUp vs. Notion: An Overview

Before we compare both project management tools, let’s look at each one briefly.

What Is ClickUp?

ClickUp is a cloud-based collaboration and project management tool suitable for all ci-sizes of businesses and industries. The tool is becoming increasingly popular. Currently, over 200,000 teams use the tool.

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ClickUp’s Hompage

With ClickUp, you can manage projects, collaborate with your team, and work efficiently. This PM tool is totally customizable. It allows teams to customize everything from web page branding to project funnels to fit their needs.

To save time, you can divide your project into tasks, create different locations for departments, and automate some operations.

It gives users complete control over their project and includes 35 Click apps that allow users to customize their workspace. There are also a variety of workspace styles for easy monitoring.

What Is Notion?

Notion is a software for taking notes and managing projects and tasks using databases and markdown pages. It provides several features such as calendars, reminders, wikis, kanban boards, databases, and notes for individual and collaborative work.

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Clickup vs. Notion: A Comprehensive Comparison

When choosing the right software for your business, it’s crucial to look closely at what each option offers. Which features are most important? And what makes one better than the other?

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Now, let’s compare ClickUp and Notion’s key features to find out which tool most suits your business needs.

Features

Clickup and Notion have different features and capabilities. The following are some of the key features of each:

ClickUp

ClickUp comes with cool features like a hierarchy, multi-task toolbar, setting priorities, and an incredible multiple views. Let’s discuss them in more detail.

Team collaboration: For team collaboration, ClickUp is better. Teams save time and become more productive by using ClickUp – the company claims that its users can save a day a week.

With ClickUp, you can assign tasks, set due dates, create public chats for members of your team, chat privately with specific members, comment on tasks, tag people in comments, and more. Also, you can assign roles and grant permissions (but not for free).

Recurring Tasks: You can use this feature to customize how often tasks recur. The tool allows you to carry the comments every time the task recurs. There are two kinds of recurring tasks in ClickUp, each with a different action. One is a Repeat schedule, the other is a Repeat trigger.

Multi-Task Toolbar: Multi-Task Toolbar is another useful tool provided by ClickUp. This feature lets you easily manage dozens of tasks at once. In addition, you can select multiple tasks and edit them in bulk instantly.

Hierarchy: The most important thing its competitors lack is its simple hierarchical model. The process may seem boring to you, but it gives a structure to your project and makes workflow management much easier.

It is a one-time effort, but once you have done it, you and your team can view all the actionable items on which you need to collaborate.

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The Workflow is divided into several segments, including Teams, Spaces, Projects, Lists, and Tasks. Each corresponds to a specific level of the organization, departments, sub-projects, milestones, and daily tasks.

Priorities: ClickUp has an intuitive color-coded system for prioritizing tasks. The following priority levels are available to you or your team: Urgent, High, Normal, and Low.

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Multiple views: ClickUp offers several different view types. These are; list, board, box, calendar, Gantt, activity, mind maps, timeline, and workload view.

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You can use a list view to set priorities, a calendar view for checking deadlines, and a Gantt view to keep track of progress.

Notion

No doubt Notion is one of the most popular and widely used project management tools. However, it’s a short list of features for a project management tool.

Note-Taking: Powerful note-taking is one of the most important features of Notion. You can use it to create plain text, lists, videos, etc. After that, you and your team members can easily add lists, comments, and detailed notes that accurately reflect your agenda, and make changes accordingly.

Wikis: Notion has a wiki builder which works like Wikipedia. It helps Notion users resolve technical problems. It’s an online resource where users can edit and contribute. Only Notion has this type of feature.

Using Notion, you can create your wiki builders in various formats, including

  • Personal wiki
  • Engineering wiki
  • Product management wiki

Tasks and Projects: While Notion is primarily a wiki tool, you can also use it to assign tasks, create to-do lists, and organize projects for your team.

Each task is assigned on a kanban board, you can easily move tasks around based on their status such as pending, in-progress, completed, etc. You can also link processes together.

If you like, you can also create folders to categorize your notes further. Also, you can enable task notifications to stay updated on new project developments.

Multiple Views: Notion’s database gives you multiple views of your project tasks. From a drag-and-drop Kanban board interface to a to-do list view, Notion helps you to keep track of what you need to do first.

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Notion – Views

Depending on your project needs, you can view your task in multiple views- task list, calendar view, gallery view, or table view.

Winner: ClickUp

ClickUp is the clear winner here. Although both tools offer excellent project management capabilities, ClickUp appears to have broader enterprise applications since it focuses more closely on tasks and project management.  

Templates

Both PM tools come with a bunch of pre-made tools. Usually, templates are designed for specific purposes. A template gives you a framework for getting started on your project. You can modify the framework to meet your needs.

ClickUp

ClickUp has more than 120 templates ranging from simple templates to more advanced ones.

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ClickUp Template

The templates come with premade tasks, fields, and more to meet your needs. For example, look at this class management template (below). You just have to change the name, assignee, subject, grade, etc.

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ClickUp’s class management template

You can also add new rows. In addition, you can customize the template while importing it.

Notion

Notion also offers a lot of templates but not as many as ClickUp. It offers over 50 templates.

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Notion Template Gallery

One of the best things about it is the “quick templates” that you can choose from the left-hand menu.

With the quick templates, you can organize your daily life in little spaces like Personal wikis. They include Personal Home, Task List, Journal, and Reading List.

For instance, in the Personal Home template, you’ll find several sub-sections ready-made for you, such as Movie List, Recipes, Yearly Goals, and Travel Plans. In addition, you can create your own wiki by adding additional subpages.

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Notion’s Personal Home Template

To access more templates, you need to click on the Templates option on the left-hand menu. Here, you will find nine major categories including sales, education, personal, product management, etc.

Most templates are easy to use, and many are helpful for everyday tasks, like budgeting and sharing bills with roommates.

Winner: ClickUp

ClickUp wins here because it offers more premade templates than Notion. Notion doesn’t have as many templates as ClickUp, but its interface is very clean and easy to use, so you can create your own frameworks.

Automation

Automation is essential to any project management software. It helps save you and your team time in streamlining processes.

Automation in ClickUp

ClickUp has built-in automation tools and you can also set up your own. For automation, ClickUp integrates with Twilio, Calendly, and popular email clients. It provides access to 50+ pre-made Automations to help you manage repetitive task management processes.

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Automation in ClickUp

With it, you can automatically:

  • Assign people to tasks.
  • Set a task high priority when its due date approaches.
  • Modify the task list when the priority changes.

You can also create your own automation if you cannot find the one you need.

Automation in Notion

Notion doesn’t have automation features, but you can use codes and formulas to automate your workflow.

Recently, Notion released a public API, which means that you can now integrate it with other tools and set up automations.

To set up automation workflows using the API, you can use third-party tools that are not affiliated with Notion, including Notion Automations and Automate.io.

Winner: ClickUp

In terms of automation, ClickUp wins due to its built-in automation capabilities. In contrast, Notion does not have any built-in automation features.

Ease of Use & UX

Let’s compare ClickUp and Notion in terms of ease of use and user experience.

ClickUp

In terms of user experience and beginner friendliness, ClickUp is not terribly complicated to use, but it pales in comparison to Notion. When you first create an account, there are a lot of options available. It takes a little time to learn how to use ClickUp and navigate it.

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Tasks on ClickUp

ClickUp has a buggy interface that can slow down at times. Often, when you try to load the application, you will see the logo for some seconds before the application loads.

It can be very frustrating, especially if you don’t have enough time or if you’re in a rush. Furthermore, certain spaces and folders may take a while to load, and the application can be sluggish overall.

Notion

Compared to ClickUp, Notion provides a more beginner-friendly and cleaner user interface. Not only is it easier to use, but it’s also less buggy.

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Templates

Both PM tools come with a bunch of pre-made tools. Usually, templates are designed for specific purposes. A template gives you a framework for getting started on your project. You can modify the framework to meet your needs.

ClickUp

ClickUp has more than 120 templates ranging from simple templates to more advanced ones.

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ClickUp Template

The templates come with premade tasks, fields, and more to meet your needs. For example, look at this class management template (below). You just have to change the name, assignee, subject, grade, etc.

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ClickUp’s class management template

You can also add new rows. In addition, you can customize the template while importing it.

Notion

Notion also offers a lot of templates but not as many as ClickUp. It offers over 50 templates.

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Notion Template Gallery

One of the best things about it is the “quick templates” that you can choose from the left-hand menu.

With the quick templates, you can organize your daily life in little spaces like Personal wikis. They include Personal Home, Task List, Journal, and Reading List.

For instance, in the Personal Home template, you’ll find several sub-sections ready-made for you, such as Movie List, Recipes, Yearly Goals, and Travel Plans. In addition, you can create your own wiki by adding additional subpages.

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Notion’s Personal Home Template

To access more templates, you need to click on the Templates option on the left-hand menu. Here, you will find nine major categories including sales, education, personal, product management, etc.

Most templates are easy to use, and many are helpful for everyday tasks, like budgeting and sharing bills with roommates.

Winner: ClickUp

ClickUp wins here because it offers more premade templates than Notion. Notion doesn’t have as many templates as ClickUp, but its interface is very clean and easy to use, so you can create your own frameworks.

Automation

Automation is essential to any project management software. It helps save you and your team time in streamlining processes.

Automation in ClickUp

ClickUp has built-in automation tools and you can also set up your own. For automation, ClickUp integrates with Twilio, Calendly, and popular email clients. It provides access to 50+ pre-made Automations to help you manage repetitive task management processes.

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Automation in ClickUp

With it, you can automatically:

  • Assign people to tasks.
  • Set a task high priority when its due date approaches.
  • Modify the task list when the priority changes.

You can also create your own automation if you cannot find the one you need.

Automation in Notion

Notion doesn’t have automation features, but you can use codes and formulas to automate your workflow.

Recently, Notion released a public API, which means that you can now integrate it with other tools and set up automations.

To set up automation workflows using the API, you can use third-party tools that are not affiliated with Notion, including Notion Automations and Automate.io.

Winner: ClickUp

In terms of automation, ClickUp wins due to its built-in automation capabilities. In contrast, Notion does not have any built-in automation features.

Ease of Use & UX

Let’s compare ClickUp and Notion in terms of ease of use and user experience.

ClickUp

In terms of user experience and beginner friendliness, ClickUp is not terribly complicated to use, but it pales in comparison to Notion. When you first create an account, there are a lot of options available. It takes a little time to learn how to use ClickUp and navigate it.

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Tasks on ClickUp

ClickUp has a buggy interface that can slow down at times. Often, when you try to load the application, you will see the logo for some seconds before the application loads.

It can be very frustrating, especially if you don’t have enough time or if you’re in a rush. Furthermore, certain spaces and folders may take a while to load, and the application can be sluggish overall.

Notion

Compared to ClickUp, Notion provides a more beginner-friendly and cleaner user interface. Not only is it easier to use, but it’s also less buggy.

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This productivity tool has a lot of white space, and its interface is simple but pleasing to the eye. You won’t get confused as there are fewer options, and it’s fairly easy to figure out how to add a new view to a page or select a template.

Winner: Notion

In terms of ease of use, notion wins as it has a very straightforward UI. Although both tools offer intuitive interfaces, Notion requires less learning, so it’s a better choice for those with basic project management needs or few technical skills. ClickUp requires a learning curve.

Cross-Platform Availability

In project management apps, cross-platform compatibility plays an important role. Your team members may prefer to use different platforms. For example, some may use mobile devices to manage and view tasks while on the go.

Now let’s see the platform compatibility of both tools.

ClickUp

ClickUp supports almost all platforms. You can access the software on Android, iOS, Windows, Mac, Linux, and the Web. In addition, ClickUp is available as a plugin for Gmail and Outlook.

Notion

Notion is available on Android, iOS, Mac, Windows, and Web. It uses the same interface across mobile, PC, and web to provide a seamless experience.

However, Notion’s mobile apps are a major disappointment. Rather than being native, they are essentially web-based and take too much time to perform simple tasks.

Winner: Draw

There is no obvious winner as both ClickUp and Notion are accessible from iOS and Android devices, so you can keep track of projects wherever you are.

Integrations

Both platforms can integrate with a vast array of apps. Because ClickUp and Notion both integrate with other tools, you can move data between them.

ClickUp Integration

ClickUp has 45+ native app integrations that let you share data across packages, making their use even more convenient.

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Here are some of the most important integrations built directly into ClickUp:

  • Slack
  • GitHub
  • Bitbucket
  • Gitlab
  • GoogleDrive
  • Outlook
  • Dropbox
  • OneDrive
  • Vimeo
  • YouTube
  • Chrome
  • Time tracking apps like Timecamp, Clockify, Timeneye, Timely, and Promodone
  • Zoom
  • Loom
  • Zendesk

Clickup user can also access over 1,000 apps with pre-existing and customizable integrations by using Zapier as a middleman. This helps your team automate exactly what they need.

In addition, ClickUp lets you import data from other project management software, like Asana, Trello, Todoist, Basecamp, Monday.com, and Jira, so switching to their platform is a relatively painless process.

Notion Integration

With Notion, you can connect over 200+ integrations with automation.io

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Here are a few:

  • Slack
  • Gmail
  • Mailchimp
  • Salesforce
  • Google Calendar
  • Microsoft Outlook

Also, you can add tweets, videos, prototypes, and cloud storage files as blocks to your pages. With Notion’s API, you can also code yourself and connect to other apps.

Winner: ClickUp

In this case, the clear winner is ClickUp as it has more than 45 native integrations. Also, it integrates with over 1000 tools through third-party providers such as Zapier. In contrast, Notion only lets you integrate 200+ apps via automation.io.

Customer Support

Customer service should be a top priority for all project management tools. Whenever a user runs into trouble with the tool, he/she only contacts the customer service team.

The customer service team should respond quickly by all channels. That helps to build good relationships with customers.

Let’s see what customer support these tools offer.

ClickUp Customer Support

ClickUp offers 24/7 customer support for all users, regardless of whether they subscribe to a free plan or a paid plan.

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You can get in touch with the customer service representatives through email, live chat, etc.

The company also provides phone support. The customer support team will respond quickly to your queries via any of the available channels.

Notion Customer Support

Notion does not offer customer support for its free plan. With a robust knowledge base and beginner guides, it offers do-it-yourself assistance.  

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Integrations

Both platforms can integrate with a vast array of apps. Because ClickUp and Notion both integrate with other tools, you can move data between them.

ClickUp Integration

ClickUp has 45+ native app integrations that let you share data across packages, making their use even more convenient.

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Here are some of the most important integrations built directly into ClickUp:

  • Slack
  • GitHub
  • Bitbucket
  • Gitlab
  • GoogleDrive
  • Outlook
  • Dropbox
  • OneDrive
  • Vimeo
  • YouTube
  • Chrome
  • Time tracking apps like Timecamp, Clockify, Timeneye, Timely, and Promodone
  • Zoom
  • Loom
  • Zendesk

Clickup user can also access over 1,000 apps with pre-existing and customizable integrations by using Zapier as a middleman. This helps your team automate exactly what they need.

In addition, ClickUp lets you import data from other project management software, like Asana, Trello, Todoist, Basecamp, Monday.com, and Jira, so switching to their platform is a relatively painless process.

Notion Integration

With Notion, you can connect over 200+ integrations with automation.io

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Here are a few:

  • Slack
  • Gmail
  • Mailchimp
  • Salesforce
  • Google Calendar
  • Microsoft Outlook

Also, you can add tweets, videos, prototypes, and cloud storage files as blocks to your pages. With Notion’s API, you can also code yourself and connect to other apps.

Winner: ClickUp

In this case, the clear winner is ClickUp as it has more than 45 native integrations. Also, it integrates with over 1000 tools through third-party providers such as Zapier. In contrast, Notion only lets you integrate 200+ apps via automation.io.

Customer Support

Customer service should be a top priority for all project management tools. Whenever a user runs into trouble with the tool, he/she only contacts the customer service team.

The customer service team should respond quickly by all channels. That helps to build good relationships with customers.

Let’s see what customer support these tools offer.

ClickUp Customer Support

ClickUp offers 24/7 customer support for all users, regardless of whether they subscribe to a free plan or a paid plan.

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You can get in touch with the customer service representatives through email, live chat, etc.

The company also provides phone support. The customer support team will respond quickly to your queries via any of the available channels.

Notion Customer Support

Notion does not offer customer support for its free plan. With a robust knowledge base and beginner guides, it offers do-it-yourself assistance.  

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Through its knowledge base, they believe they can answer any question regarding tool operations. To get support from their team, Notion offers a webchat system and an email address. The company doesn’t offer phone support.

Winner: ClickUp

When it comes to Customer Support, ClickUp shines as it provides 24/7 service for both free and paid users. You can also reach them over the phone. Notion does not provide customer support for its free plan and doesn’t offer phone support.

Pricing

Both ClickUp and Notion tools offer free and paid versions. The Free versions of both options come with limited features but are usually fine for smaller teams or just one person.

Here’s a quick comparison of both project management plans:

ClickUp Pricing

Notion Pricing

  • Free Forever Plan – $0.
  • Unlimited Plan – $5 per user per month.
  • Business Plan – $12 per user per month.
  • Business Plus Plan – $19 per user per month.
  • Enterprise Plan – Contact sales.
  • Free Personal Plan – $0.
  • Personal Pro Plan – $4 per month for each user.
  • Team Plan – $8 per month for each user.
  • Enterprise Plan – Contact sales.

Now let’s discuss these plans in more detail.

ClickUp Pricing

ClickUp offers five different pricing plans.

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  • Free Forever: This plan is free forever and best for personal use. With this plan, You’ll get 100MB storage, unlimited tasks, unlimited members, two-factor authentication, collaborative documents, real-time chat, email in ClickUp, Kanban boards, sprint management, native time tracking, in-app video recording, and 24/7 support.
  • Unlimited: This plan is best for small teams and costs $5 per month per user. In addition to everything available in the free forever plan, this plan offers unlimited access to everything, from storage and integrations to features and reporting.
  • Business: The business plan costs $12 per member per month and is best suitable for mid-sized teams. This plan focuses on security.

It includes everything available in the Unlimited plan with additional features like two-factor authentication, Advanced Time Tracking, Google sign-in, etc.

  • Business Plus: Designed for teams with multiple users, this plan costs $19 per user per month. You can also contact sales for more information.

In this plan, you get all the features available in Business Plus along with Team sharing, Subtasks in multiple lists, Custom capacity in workload, increased automation and API, and Personalized admin training.

  • Enterprise: ClickUp’s Enterprise plan has no set price. For larger businesses, this plan includes API access and HIPAA compliance. If you’re interested in this plan, contact the ClickUp sales team directly.

Notion Pricing

Notion offers different pricing models, from Free for individuals to Enterprise for large companies. The pricing plans are as follows:

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Now let’s discuss these plans in more detail.

ClickUp Pricing

ClickUp offers five different pricing plans.

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  • Free Forever: This plan is free forever and best for personal use. With this plan, You’ll get 100MB storage, unlimited tasks, unlimited members, two-factor authentication, collaborative documents, real-time chat, email in ClickUp, Kanban boards, sprint management, native time tracking, in-app video recording, and 24/7 support.
  • Unlimited: This plan is best for small teams and costs $5 per month per user. In addition to everything available in the free forever plan, this plan offers unlimited access to everything, from storage and integrations to features and reporting.
  • Business: The business plan costs $12 per member per month and is best suitable for mid-sized teams. This plan focuses on security.

It includes everything available in the Unlimited plan with additional features like two-factor authentication, Advanced Time Tracking, Google sign-in, etc.

  • Business Plus: Designed for teams with multiple users, this plan costs $19 per user per month. You can also contact sales for more information.

In this plan, you get all the features available in Business Plus along with Team sharing, Subtasks in multiple lists, Custom capacity in workload, increased automation and API, and Personalized admin training.

  • Enterprise: ClickUp’s Enterprise plan has no set price. For larger businesses, this plan includes API access and HIPAA compliance. If you’re interested in this plan, contact the ClickUp sales team directly.

Notion Pricing

Notion offers different pricing models, from Free for individuals to Enterprise for large companies. The pricing plans are as follows:

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  • Personal Plan: This is a free plan for individual users. With the Personal plan, you’ll get unlimited pages and blocks, share your projects with up to five guests, sync across all devices, content API, and 5MB file uploads.
  • Personal Pro Plan: It costs $4 per month for each user. This plan includes everything in the Personal plan with unlimited file uploads, unlimited guests, and a thirty-day history.
  • Team Plan: This plan costs $8 per month per user. Perfect for collaborating with the whole team in one place. It includes everything in Personal Pro along with unlimited team members, collaborative workspace, etc.
  • Enterprise Plan: This plan includes all features in the other plans along with additional features like SAML SSO, advanced security, and controls. You’ll have to contact Notion’s sales team for Enterprise.

Winner: Notion

In terms of pricing, Notion wins. Even though both tools have free plans, Notion is cheaper than ClickUP for pro and enterprise plans.

ClickUp and Notion alternatives

The following are some alternative options to ClickUp and Notion:

  • Asana
  • Basecamp
  • Confluence
  • Trello
  • Teamgantt
  • Wrike

Conclusion | Clickup vs. Notion: Which Project Management Software Is Best For Your Business?

ClickUp and Notion are excellent productivity solutions for organizations of all sizes.

ClickUp is the overall winner on all the features, but Notion falls just shy. ClickUp offers more project management features, third-party integrations, and add-ons.

Also, it’s more secure than Notion. This app offers two-factor authentication in their free plan, so you won’t need to pay extra for that.

Notion is best for taking notes and organizing your life while providing a decent project management experience. It’s easy to use.

Still, if you’re not sure which platform will meet your productivity goals and is more intuitive for you, try the free trial version of each one.

Have you used ClickUp or Notion project management software? Please let us know which features you like the most in the comments below.

Also, comment below if we missed anything.  

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