Finding project management software can help you complete the most critical tasks while handling everything else on your plate efficiently.

Finding the ideal project management solution is tricky because so many options are available. Also, they all have various plans, pricing, and features.

So, after extensive analysis, we narrowed it down to the best solutions for all types of businesses in 2022.

Below is a summary of the top four project management tools.

Monday

It’s the best tool for creating unique workflows to manage tasks for different teams.

ClickUp

Best for customizing project views and having an unlimited number of users.

Hive

It’s ideal for teamwork and effective communication

Smartsheets

It’s the best tool for customizing and flexibility for enterprise clients.

10 Best Project Management Software Overview

1. Airtable

Ideal for organizations that value data management.

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If your company is already using Microsoft Excel or Google Sheets to manage projects, Airtable is the ideal option for you.

You can easily integrate traditional and rich data points with this powerful spreadsheet, such as photos, videos, and other files. It’s well known for its spreadsheet-like interface, but it also has a gallery, grid, calendar, Gantt, and Kanban card stacks.

The software is ideal for any data-driven firm because of the variety of ways you can integrate it. For example, importing data from Dropbox or Salesforce is possible.

You can create a form and share it via a link to collect data from project participants, target users, and project beneficiaries. Afterward, you can evaluate data from a variety of viewpoints. You can also follow the data and forecast the resources required to complete the project.

For a more natural experience, other extensions or scripts can show you how your project is progressing. For example, if you need a virtual whiteboard for brainstorming or a 3D model for your project, use Airtable marketplace. Visual data and project reporting tools, like pivot tables and flowcharts, can also show project progress and success.

Pros

  • Management of data at the highest level of abstraction
  • There are a lot of options for integrations
  • Analytical reporting for projects
  • An appealing user interface and easy to use
  • Intuitive design templates for a wide variety of projects
  • Multiple viewpoints of the same project
  • There is a mobile app available

Cons

  • Free plans have a limited set of options
  • Frustrating automated features
  • There is a learning curve in using integrations and other compatible programs.

Best Feature: Collaboration Tools

Airtable is an excellent tool for collaboration. However, it’s also essential to limit who can access your data. There are four levels of authorization that you can provide to those you invite.

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2. Wrike

It’s the best option for growing businesses.

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Teams of four or more will benefit the most from this software, which allows for unlimited users. In addition, the platform is highly customizable, allowing users to design their own workflows, reports, request forms, and dashboards.

As a result of the user-friendly interface, clients can select from a variety of views to better visualize their goals. Real-time communication, scheduling, task lists with subtasks, and file sharing are all features of Wrike.

Project managers get instant access to real-time resource allocation and detailed project reporting.

Pros

  • Customizable dashboards are available to all users
  • Access several project views with ease list, table, Kanban, Gantt
  • Intuitive email integration
  • In-built help centers and documentation are available
  • Day-off tracking and custom work schedules
  • Higher plans come with in-app time-tracking

Cons

  • Premium plans are the only ones that allow you to share dashboards
  • With the free plan, you get only 2GB of storage capacity
  • The system does not flag unassigned or untagged jobs

Best feature: User Interface

Wrike’s user interface and navigation are simple and intuitive, with various workspaces, folders, and tasks to organize your projects. With only a few clicks, you can go from your home screen to the timesheet, dashboard, calendar, report, and stream for notifications.

Another great feature is the Wrike support center  which includes a guide video tutorial and an active user community.

Google and Microsoft file management are among the pre-built integrations and Salesforce is one of the marketing solutions available.

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G2 rates Wrike 4 stars on their website.

Recommendation

Wrike is a versatile tool that is best suited for teams who plan to build a library of standard templates to fast-track internal tasks and project requests.

You can design everything from client request forms to high-level task blueprints and API connections as a template.

3. GanttPro

It’s the best online Gantt charting tool for project planning and scheduling.

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GanttPRO allows teams to organize complex activities in an intuitive and easy-to-follow manner that is simple to understand.

The Gantt chart, a standard project management tool, is one of GanttPRO’s critical facets. It displays the interdependence of activities and tasks in connection with the project’s conclusion.

GanttPRO provides several essential features for project planning, including the ability to connect specific tasks to others via dependencies.

You can use various filters, including assignee, status, and more. In addition, you can see a timeline for the entire project.

GanttPRO is compatible with Slack, Google Drive, and Jira Cloud for integrations. By eliminating the need to switch back and forth between different programs, these integrations can improve the efficiency and productivity of your team.

Besides a desktop application, GanttPRO includes a mobile version for both Android and iOS.

Pros

  • Pricing is reasonable
  • The user interface is simple and intuitive
  • A wide range of choices for customizing
  • Multiple and customizable views of the project
  • Gantt chart templates for professional use

Cons

  • Lack of tools for invoicing or billing
  • No free plan is available
  • The lack of options for creating recurring tasks

Best Feature: Views

Besides the Gantt chart, customers can view their projects in a grid, board, or portfolio format. Grid view is a straightforward technique for organizing the chart’s information.

For example, you can see the status, start dates, priority, and costs. It also shows duration and progress in the grid view. With the board view, you have additional control over the project’s organization.

It allows you to move tasks about the board in a Kanban-style manner. There is also the portfolio view, which provides you with a different view of the tasks.

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3. GanttPro

It’s the best online Gantt charting tool for project planning and scheduling.

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GanttPRO allows teams to organize complex activities in an intuitive and easy-to-follow manner that is simple to understand.

The Gantt chart, a standard project management tool, is one of GanttPRO’s critical facets. It displays the interdependence of activities and tasks in connection with the project’s conclusion.

GanttPRO provides several essential features for project planning, including the ability to connect specific tasks to others via dependencies.

You can use various filters, including assignee, status, and more. In addition, you can see a timeline for the entire project.

GanttPRO is compatible with Slack, Google Drive, and Jira Cloud for integrations. By eliminating the need to switch back and forth between different programs, these integrations can improve the efficiency and productivity of your team.

Besides a desktop application, GanttPRO includes a mobile version for both Android and iOS.

Pros

  • Pricing is reasonable
  • The user interface is simple and intuitive
  • A wide range of choices for customizing
  • Multiple and customizable views of the project
  • Gantt chart templates for professional use

Cons

  • Lack of tools for invoicing or billing
  • No free plan is available
  • The lack of options for creating recurring tasks

Best Feature: Views

Besides the Gantt chart, customers can view their projects in a grid, board, or portfolio format. Grid view is a straightforward technique for organizing the chart’s information.

For example, you can see the status, start dates, priority, and costs. It also shows duration and progress in the grid view. With the board view, you have additional control over the project’s organization.

It allows you to move tasks about the board in a Kanban-style manner. There is also the portfolio view, which provides you with a different view of the tasks.

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G2 rates GanttPro 5 stars on their website.

Recommendation

For small to medium-sized teams, this is a great project management software. It helps in exchanging information and working together on projects and assignments.

However, if you’re running a gigantic business, it’s best to look for a more specialized tool.

4. Smartsheet

It’s the best tool for customizing and flexibility.

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Smartsheet is the only tool that can grow from a single project to a complete work management platform as a cloud-based platform.

It unites businesses on a platform where anybody can design the solutions they need, supported by the management and security IT demands.

For those who are familiar with Excel but prefer to avoid complex formulas, Smartsheet is a great option. Smartsheet handles calculations across many sheets automatically.  

You can customize individual projects by adding logos and color schemes from your business.

Other Key Features

Besides Gantt, calendar, and card views, Smartsheet provides essential project management capabilities such as process automation.

The application offers activity logs, shared views, automated notifications, status reports, and reminders. All to ensure that team members agree and are aware of the latest developments.

With the Critical Path function, you can keep track of the tasks that have a direct bearing on the end date of the project.  This program also has an excellent reporting capability, with customizable reports that you can export.

Smartsheet integrates with Slack, Microsoft, Jira, Google, Salesforce, and more business tools. A REST API and webhook make adding new features to the platform easy.

Pros

  • It has spreadsheets you can use for cross-department data
  • Has spreadsheets and pre-made templates to automate workflows
  • Integrations with over 70 different apps
  • Using integrated online forms, you can enter data from external sources
  • Has reports to help with scheduling resources
  • You can specify task dependencies based on the rate of use

Cons

  • It has a high learning curve for beginners
  • There is no automatic syncing in interactive spreadsheets
  • It’s more expensive than other spreadsheets and project management software

Best Feature: Custom Workflow Automations

Smartsheet’s most valuable feature is its ability to automate data entry and other routine chores.

Creating a series of statements that activate certain activities through the workflow tool is possible. In addition, custom triggers can automate creating and updating tasks and statuses in projects.

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4. Smartsheet

It’s the best tool for customizing and flexibility.

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Smartsheet is the only tool that can grow from a single project to a complete work management platform as a cloud-based platform.

It unites businesses on a platform where anybody can design the solutions they need, supported by the management and security IT demands.

For those who are familiar with Excel but prefer to avoid complex formulas, Smartsheet is a great option. Smartsheet handles calculations across many sheets automatically.  

You can customize individual projects by adding logos and color schemes from your business.

Other Key Features

Besides Gantt, calendar, and card views, Smartsheet provides essential project management capabilities such as process automation.

The application offers activity logs, shared views, automated notifications, status reports, and reminders. All to ensure that team members agree and are aware of the latest developments.

With the Critical Path function, you can keep track of the tasks that have a direct bearing on the end date of the project.  This program also has an excellent reporting capability, with customizable reports that you can export.

Smartsheet integrates with Slack, Microsoft, Jira, Google, Salesforce, and more business tools. A REST API and webhook make adding new features to the platform easy.

Pros

  • It has spreadsheets you can use for cross-department data
  • Has spreadsheets and pre-made templates to automate workflows
  • Integrations with over 70 different apps
  • Using integrated online forms, you can enter data from external sources
  • Has reports to help with scheduling resources
  • You can specify task dependencies based on the rate of use

Cons

  • It has a high learning curve for beginners
  • There is no automatic syncing in interactive spreadsheets
  • It’s more expensive than other spreadsheets and project management software

Best Feature: Custom Workflow Automations

Smartsheet’s most valuable feature is its ability to automate data entry and other routine chores.

Creating a series of statements that activate certain activities through the workflow tool is possible. In addition, custom triggers can automate creating and updating tasks and statuses in projects.

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Smartsheet has a 4.5-star rating on the G2 website.

Recommendation

If you’re looking for a comprehensive view of your company’s operations, the Smartsheet project management system is a terrific choice.

Smartsheet has the power to manage many people across numerous workflows. Also, simultaneously track multiple project budgets and utilization rates.

5. Asana Project Management Tool

It’s the best software for large and complex tasks.

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Using the rule builder built into Asana’s task management system, you can create rules and automate processes. With Asana’s timeline feature, users can visualize how a project’s many components interrelate and stay on track as things develop.

User design elements, such as segregated productivity items and cartoon animations that “zoom” across the screen when completing tasks, make Asana’s user interface visually appealing and welcoming. As a result, they received high marks in the evaluation criteria’s UX section in 2021.

Pros

  • It includes automated processes in the free version
  • Zoom, GitHub, and other services are all included
  • Reports on the progress of specific projects
  • Workload monitoring features
  • Multiple task management options
  • User interface that is simple and effective

Cons

  • Expensive compared to alternative tools for managing projects
  • Absence of budgeting features
  • Lack of invoicing features
  • The desktop application is not available

Best Feature: Integrations

According to their website, these and many other apps are compatible with Salesforce, Slack, Microsoft, Jira Cloud, and Adobe Creative Cloud.

Also, Zoho Cliq, Trello, Gmail, Tick, CSV Importer, Box, Dropbox, Mailbird, Instabug, GitLab, VElocity, and others.

Users can also integrate Asana, Zapier, and Automate.io, among other third-party services, to access hundreds of more apps.

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5. Asana Project Management Tool

It’s the best software for large and complex tasks.

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Using the rule builder built into Asana’s task management system, you can create rules and automate processes. With Asana’s timeline feature, users can visualize how a project’s many components interrelate and stay on track as things develop.

User design elements, such as segregated productivity items and cartoon animations that “zoom” across the screen when completing tasks, make Asana’s user interface visually appealing and welcoming. As a result, they received high marks in the evaluation criteria’s UX section in 2021.

Pros

Cons

Best Feature: Integrations

According to their website, these and many other apps are compatible with Salesforce, Slack, Microsoft, Jira Cloud, and Adobe Creative Cloud.

Also, Zoho Cliq, Trello, Gmail, Tick, CSV Importer, Box, Dropbox, Mailbird, Instabug, GitLab, VElocity, and others.

Users can also integrate Asana, Zapier, and Automate.io, among other third-party services, to access hundreds of more apps.

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G2 rates Asana 4.5 stars on their website.

Recommendation

Asana is a valuable and popular project management software for teamwork that allows for a wide range of customizations.

Project managers often look for simple solutions to keep their teams on the same page. A Saas service like Asana can improve the productivity of a team.

6. Monday

It’s the best tool for startups to create unique workflows.

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It’s a task management application with a simple and intuitive UI that includes workspaces, teams, boards, items, and subtasks. In addition, it can store different data in flexible columns, such as status, text, persons, timeline, dates, tags, and more.

Using a simple point-and-click interface, you can quickly and easily switch between different views of your data once you’ve entered it.

Members of the team can use their preferred method of working. For example, Gantt charts, Kanban boards, timelines, or calendars, while still having access to the same real-time data.

Beginners and experts alike can benefit from Monday’s vibrant platform and extensive tutorial library.

Slack, Google Drive, Slack, Gmail, Jira, Github, Google Calendar, and other project management tools can integrate with Monday using Zapier.

Pros

Cons

Best Feature: Project Data Visualizations and Dashboards

Track the most relevant data to your primary KPIs and create visually appealing visuals of that data.

You can see Monday’s data in various ways using dashboards and visualizations. Many boards are available, such as table views, timeline views, Gantt charts, calendar views, chart views, and even Kanban board views.

As soon as you add a board, Monday takes care of transforming your data into several formats. Everyone on the team can see the same project information the best way they like it.

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6. Monday

It’s the best tool for startups to create unique workflows.

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It’s a task management application with a simple and intuitive UI that includes workspaces, teams, boards, items, and subtasks. In addition, it can store different data in flexible columns, such as status, text, persons, timeline, dates, tags, and more.

Using a simple point-and-click interface, you can quickly and easily switch between different views of your data once you’ve entered it.

Members of the team can use their preferred method of working. For example, Gantt charts, Kanban boards, timelines, or calendars, while still having access to the same real-time data.

Beginners and experts alike can benefit from Monday’s vibrant platform and extensive tutorial library.

Slack, Google Drive, Slack, Gmail, Jira, Github, Google Calendar, and other project management tools can integrate with Monday using Zapier.

Pros

Cons

Best Feature: Project Data Visualizations and Dashboards

Track the most relevant data to your primary KPIs and create visually appealing visuals of that data.

You can see Monday’s data in various ways using dashboards and visualizations. Many boards are available, such as table views, timeline views, Gantt charts, calendar views, chart views, and even Kanban board views.

As soon as you add a board, Monday takes care of transforming your data into several formats. Everyone on the team can see the same project information the best way they like it.

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G2 rates Monday 4.5 stars on their website.

Recommendation

Professionals working in medium-to-large groups with moderate-to-high software and app budgets might consider Monday the right project management software.

7. ClickUp

It’s the best for agile development teams that want to merge workflows.

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Using ClickUp, you can manage all aspects of your business from a single location. As a result of ClickUp’s integration of several programs such as tasks, document storage, chat, and project management, you can work without switching between windows.

ClickUp lets teams collaborate, and analyze productivity with reports and analytics. Also, plan projects in charts.

Using ClickUp, teams can customize everything from their workspaces to their website branding and their project funnels.

Pros

Cons

Best Feature: Multitask Toolbar

Most project management tools often cram an overwhelming amount of information into a limited area in their dashboard. The multitask toolbar in ClickUp reduces this by allowing you to manage multiple tasks simultaneously.

Changing your tasks status, due date, or dependencies is simply selecting a group and then making the changes. This functionality is great for project managers who need to edit or reassign tasks in bulk.

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7. ClickUp

It’s the best for agile development teams that want to merge workflows.

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Using ClickUp, you can manage all aspects of your business from a single location. As a result of ClickUp’s integration of several programs such as tasks, document storage, chat, and project management, you can work without switching between windows.

ClickUp lets teams collaborate, and analyze productivity with reports and analytics. Also, plan projects in charts.

Using ClickUp, teams can customize everything from their workspaces to their website branding and their project funnels.

Pros

Cons

Best Feature: Multitask Toolbar

Most project management tools often cram an overwhelming amount of information into a limited area in their dashboard. The multitask toolbar in ClickUp reduces this by allowing you to manage multiple tasks simultaneously.

Changing your tasks status, due date, or dependencies is simply selecting a group and then making the changes. This functionality is great for project managers who need to edit or reassign tasks in bulk.

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G2 rates ClickUp 4.5 stars on their website.

Recommendation

ClickUp aims to provide the perfect number of features without being overly complicated or pricey.

Smaller teams can use the free plan, while larger firms can pay for premium services like HIPAA compliance and access to their API.

8. Hive

It’s best for teamwork and communication.

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Hive is an all-in-one project management tool that is easy to use and understand. As the first social productivity platform, Hive sets itself apart from the competition.

How so? User feedback on the Hive forum drives the development of new features at the company. It’s the only tool on the market that users created for users.

An action card is one of the essential building pieces of Hive. It allows teams to upload files, and provide feedback as editing and proofreading. They can also tag each other with @mentions in their remarks and so on through the use of these action cards.

All-star teams from organizations like Comcast, Toyota, and Starbucks use Hive.

Pros

Cons

Best Feature: Hive Analytics

The feature allows project managers to create up to three dashboards to monitor KPIs, such as workspace productivity. It alerts the project manager when there are productivity gaps or bottlenecks in the system.

It’s like having a personal project assistant who can point out areas for improvement without you having to pore over productivity reports.

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