Project management tools are a dime a dozen these days. It seems like every company has its software that they swear by. So, which one should you choose? Trello or Asana? In this blog post, we will compare the two most popular project management tools and help you decide which one is better for you.

In this post we’ll discuss:

  • Key features, and who’s the winner
  • Which one is the best tool for you!
  • Why should you use a Project Management Tool
  • A bit about Trello and Asana and the history of work management software

Let’s dig in!

Trello vs Asana: Key Features

When it comes to choosing the right software for your business, it’s important to take a close look at what each option has to offer. What are the key features of each software? What does each one do better than the others?

Not to worry, we’ve done the groundwork for you… Here are the key project management features you should consider when deciding between Trello vs Asana.

Organization and Managing Tasks

TLDR: Asana wins.

Trello is all about Kanban

Board view

Trello’s strongest feature is its Kanban boards system, and everything you create in Trello will be organized on a Kanban board. You can expect to have a board for each project you’re working on, each with configurable statuses (for example, To-Do, In Progress, Done). These show up as columns on your board, where you can easily drag and drop tasks. Each task is an individual card that can hold information, be assigned to a team member, hold conversations or discussions about the task, and much more.

If you upgrade to one of Trello’s paid plans you will also be able to visualize your project as lists, timelines, calendars, have additional metrics, and much more. But still, the Kanban boards are where you’ll likely spend most of your time.

Asana is extremely flexible

HR project management

Asana, on the other hand, is much more flexible when organizing your information. You can view your projects as lists, timelines, calendars, dashboards, and yes, also as a kanban board!

With Asana it becomes easier to manage multiple projects and teams. You can create tasks and subtasks, reference and connect tasks across projects, manage timelines and dependencies, and pretty much customize almost every aspect of it.

Winner: Asana

Asana’s flexibility and customization options make it the winner in this category.  If you’re managing larger projects or interdisciplinary teams, then Asana gives you the flexibility to adjust your workflows to your teams’ way of working, bumping productivity.

Now if you’re managing simpler projects or small teams, then less may actually be more. Trello’s streamlined and simpler UI will be more than enough and usually get you going faster in these cases.

Team Collaboration

TLDR: It’s a tie.

Both Trello and Asana cover the basic collaboration needs, and let you:

  • Assign tasks to users
  • Comment and cooperate on tasks
  • Tag users to call their attention

You can also set due dates, statuses, tags, and custom variables for each task to make them specific and tailored for your team’s requirements.

Both Asana and Trello excel when discussing multiple tasks and managing projects across teams.

One key difference between Trello and Asana is who’s responsible for each task. Both allow you to add as many collaborators to each task as you need. However, while Asana allows each task to be assigned to only one person, Trello lets you assign tasks to multiple people at the same time. Now, what’s better? The truth is that It depends on how you want to manage your team!

Winner: Tie

Both Asana and Trello offer comprehensive collaboration features, and you should have no issues with either one when managing your team.

Notifications

TLDR: It’s a tie.

Asana

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Trello

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With the right notifications, you can make sure you never miss a beat. And both Asana and Trello won’t let you down here. You’ll be able to configure notifications by email, or on the web, desktop, or mobile applications.

And when notifications get overwhelming (and they do on larger organizations), both Asana and Trello provide an inbox that shows all your important notifications in an easy-to-read newsfeed, making managing multiple tasks much easier.

Winner: Tie

Mobile Accessibility

TLDR: Asana takes the lead.

Trello

How Trello mobile offline works

No matter where you prefer to work, Trello has got you covered. You can access Trello through their web application, from your computer using their Mac or Windows apps, or on your mobile through their iOS and Android apps.

All applications are fully-featured and will let you manage your projects at ease. And as usual with Trello, the Kanban board is where all your projects will live and breathe.

Asana

Asana App for iOS

Asana also offers fully-featured web applications, Mac and Windows apps, and iOS and Android applications. So you can make progress wherever you are!

Winner: Asana

We have to give this one to Asana for one simple reason: it has more options to organize your information.

When working from your phone, you’ll appreciate having more options to organize your information than the Kanban board. And Asana’s flexibility makes it much more suited if you plan to do a portion of your work on the road.

Learning Curve & Ease of Use

TLDR: Trello takes the lead.

Trello

Sometimes less is more. And in this case, if you get how the Kanban board works, then you’ve figured out Trello!

Trello’s simplicity makes it one of the easier project management tools to start with. With fewer options, you can focus on improving your workflow to get more done more efficiently.

Asana

Asana on the other hand is not hard, but it has so many options that it may become overwhelming if you’re just starting. So it becomes much easier to spend time configuring the tool rather than improving your work.

Winner: Trello

The key to any project management tool is to make your life easier and your work more efficient. Although Asana’s complexity is necessary for some projects and teams, it also has a steeper learning curve. And also we just love how simple Trello is, making it the winner in this category.

Integrations

TLDR: Asana

Trello

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Trello integrates natively with hundreds of applications and software including Slack, Google Drive, Salesforce, and Dropbox. It also integrates with Zapier and Make (formerly Integromat), making it possible to connect Trello with any API that has an open API.

Trello also offers power-ups,  which are integrations that live inside the app and provide additional features. With power-ups you can automate repetitive tasks, create new tasks from other apps, and much more. This inbuilt functionality from Trello will definitely save you time and clicks throughout the day!

Asana

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Asana integrates natively with a wide variety of business-class applications and software, including Microsoft Teams and Microsoft Office, Adobe Creative Cloud, Tableau, Salesforce, Google Calendar, Gmail, Google Drive, Outlook, Canva, Vimeo, Figma, and several other apps. It also integrates with Zapier and Make (formerly Integromat), making it possible to connect Asana with any app with an open API.

Also, Asana offers a workflow builder to help teams create more efficient workflows by using a visual tool to connect teams, organize work, and streamline projects in one single place.

Winner: Asana

Both Trello and Asana are extremely flexible when it comes to integrations, but Asana takes advantage by offering more native integrations.

Service & Support

TLDR: Asana wins

Both Asana and Trello offer a comprehensive customer support portal with in-depth articles and how-to guides, as well as a community to help solve issues. They also offer email support through their website.

However, with the paid tiers Asana takes the lead on support as you may be eligible for your personalized customer success agent to help you get started and sort any issues.

Winner: Asana

Pricing

TLDR: Trello costs less

Trello Pricing

Trello offers a fully featured free plan, including all the basic features, unlimited cards, up to 10 boards per workspace, unlimited file storage, two factor authentication, and much more. For use as a simpler task manager, with a small team or for smaller projects, Trello’s free version should be enough to get you going.

When you upgrade to the Standard Plan you’ll get access to unlimited boards on a single project workspace, custom fields, more workspace command runs, and Trello board guests.

To go beyond the kanban style board you’ll need the Premium version, which will give you access to Dashboard, Timeline, Workspace, Calendar, and Map Views, as well as an array of automation, administration and security features that come in handy for larger projects and multi-disciplinary teams.

The Enterprise plan adds unlimited workspaces, organization wide user permissions, public board management, and several other features necessary for large organizations.

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Asana Pricing

Asana offers a Basic free plan with unlimited projects, tasks, activity log, storage and comments, as well as list, board and calendar views, basic workflows, integrations, two factor authentication. The free plan should be more than enough for individuals and teams just getting started with project management, and it’s capped to 15 users maximum.

Premium will get you Timeline view (great for dependency management and managing multiple projects), automated workflows, unlimited users more advanced reporting and custom fields, unlimited guests, milestones and several other perks.

The Business plan adds Portfolios and Goals and integration with Tableau and Power BI, among other things. This plan is perfect for larger teams that require a more complex project management solution.

Asana also offers more complete Enterprise plans with advanced security, industry-specific compliance and certifications (such as GDPR and SOC 2 and 3), and custom solutions.

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