Which project management tool is better? Trello vs. AsanaSoftware Reviews / May 27, 2022 May 27, 2022 Project management tools are a dime a dozen these days. It seems like every company has its software that they swear by. So, which one should you choose? Trello or Asana? In this blog post, we will compare the two most popular project management tools and help you decide which one is better for you.In this post we’ll discuss:Key features, and who’s the winnerWhich one is the best tool for you!Why should you use a Project Management ToolA bit about Trello and Asana and the history of work management softwareLet’s dig in! Table of Contents ToggleTrello vs Asana: Key FeaturesTrello vs Asana: Which project management software is the best tool for you?Beyond Trello and Asana: Also consider these project management tools…Why should you use a Project Management Tool?Asana was created to boost productivityTrello made Kanban popular Trello vs Asana: Key FeaturesWhen it comes to choosing the right software for your business, it’s important to take a close look at what each option has to offer. What are the key features of each software? What does each one do better than the others?Not to worry, we’ve done the groundwork for you… Here are the key project management features you should consider when deciding between Trello vs Asana.Organization and Managing TasksTLDR: Asana wins.Trello is all about KanbanTrello’s strongest feature is its Kanban boards system, and everything you create in Trello will be organized on a Kanban board. You can expect to have a board for each project you’re working on, each with configurable statuses (for example, To-Do, In Progress, Done). These show up as columns on your board, where you can easily drag and drop tasks. Each task is an individual card that can hold information, be assigned to a team member, hold conversations or discussions about the task, and much more.If you upgrade to one of Trello’s paid plans you will also be able to visualize your project as lists, timelines, calendars, have additional metrics, and much more. But still, the Kanban boards are where you’ll likely spend most of your time.Asana is extremely flexibleAsana, on the other hand, is much more flexible when organizing your information. You can view your projects as lists, timelines, calendars, dashboards, and yes, also as a kanban board!With Asana it becomes easier to manage multiple projects and teams. You can create tasks and subtasks, reference and connect tasks across projects, manage timelines and dependencies, and pretty much customize almost every aspect of it.Winner: AsanaAsana’s flexibility and customization options make it the winner in this category. If you’re managing larger projects or interdisciplinary teams, then Asana gives you the flexibility to adjust your workflows to your teams’ way of working, bumping productivity.Now if you’re managing simpler projects or small teams, then less may actually be more. Trello’s streamlined and simpler UI will be more than enough and usually get you going faster in these cases.Team CollaborationTLDR: It’s a tie.Both Trello and Asana cover the basic collaboration needs, and let you:Assign tasks to usersComment and cooperate on tasksTag users to call their attentionYou can also set due dates, statuses, tags, and custom variables for each task to make them specific and tailored for your team’s requirements.Both Asana and Trello excel when discussing multiple tasks and managing projects across teams.One key difference between Trello and Asana is who’s responsible for each task. Both allow you to add as many collaborators to each task as you need. However, while Asana allows each task to be assigned to only one person, Trello lets you assign tasks to multiple people at the same time. Now, what’s better? The truth is that It depends on how you want to manage your team!Winner: TieBoth Asana and Trello offer comprehensive collaboration features, and you should have no issues with either one when managing your team.NotificationsTLDR: It’s a tie.AsanaTrelloWith the right notifications, you can make sure you never miss a beat. And both Asana and Trello won’t let you down here. You’ll be able to configure notifications by email, or on the web, desktop, or mobile applications.And when notifications get overwhelming (and they do on larger organizations), both Asana and Trello provide an inbox that shows all your important notifications in an easy-to-read newsfeed, making managing multiple tasks much easier.Winner: TieMobile AccessibilityTLDR: Asana takes the lead.TrelloNo matter where you prefer to work, Trello has got you covered. You can access Trello through their web application, from your computer using their Mac or Windows apps, or on your mobile through their iOS and Android apps.All applications are fully-featured and will let you manage your projects at ease. And as usual with Trello, the Kanban board is where all your projects will live and breathe.AsanaAsana also offers fully-featured web applications, Mac and Windows apps, and iOS and Android applications. So you can make progress wherever you are!Winner: AsanaWe have to give this one to Asana for one simple reason: it has more options to organize your information.When working from your phone, you’ll appreciate having more options to organize your information than the Kanban board. And Asana’s flexibility makes it much more suited if you plan to do a portion of your work on the road.Learning Curve & Ease of UseTLDR: Trello takes the lead.TrelloSometimes less is more. And in this case, if you get how the Kanban board works, then you’ve figured out Trello!Trello’s simplicity makes it one of the easier project management tools to start with. With fewer options, you can focus on improving your workflow to get more done more efficiently.AsanaAsana on the other hand is not hard, but it has so many options that it may become overwhelming if you’re just starting. So it becomes much easier to spend time configuring the tool rather than improving your work.Winner: TrelloThe key to any project management tool is to make your life easier and your work more efficient. Although Asana’s complexity is necessary for some projects and teams, it also has a steeper learning curve. And also we just love how simple Trello is, making it the winner in this category.IntegrationsTLDR: AsanaTrelloTrello integrates natively with hundreds of applications and software including Slack, Google Drive, Salesforce, and Dropbox. It also integrates with Zapier and Make (formerly Integromat), making it possible to connect Trello with any API that has an open API.Trello also offers power-ups, which are integrations that live inside the app and provide additional features. With power-ups you can automate repetitive tasks, create new tasks from other apps, and much more. This inbuilt functionality from Trello will definitely save you time and clicks throughout the day!AsanaAsana integrates natively with a wide variety of business-class applications and software, including Microsoft Teams and Microsoft Office, Adobe Creative Cloud, Tableau, Salesforce, Google Calendar, Gmail, Google Drive, Outlook, Canva, Vimeo, Figma, and several other apps. It also integrates with Zapier and Make (formerly Integromat), making it possible to connect Asana with any app with an open API.Also, Asana offers a workflow builder to help teams create more efficient workflows by using a visual tool to connect teams, organize work, and streamline projects in one single place.Winner: AsanaBoth Trello and Asana are extremely flexible when it comes to integrations, but Asana takes advantage by offering more native integrations.Service & SupportTLDR: Asana winsBoth Asana and Trello offer a comprehensive customer support portal with in-depth articles and how-to guides, as well as a community to help solve issues. They also offer email support through their website.However, with the paid tiers Asana takes the lead on support as you may be eligible for your personalized customer success agent to help you get started and sort any issues.Winner: AsanaPricingTLDR: Trello costs lessTrello PricingTrello offers a fully featured free plan, including all the basic features, unlimited cards, up to 10 boards per workspace, unlimited file storage, two factor authentication, and much more. For use as a simpler task manager, with a small team or for smaller projects, Trello’s free version should be enough to get you going.When you upgrade to the Standard Plan you’ll get access to unlimited boards on a single project workspace, custom fields, more workspace command runs, and Trello board guests.To go beyond the kanban style board you’ll need the Premium version, which will give you access to Dashboard, Timeline, Workspace, Calendar, and Map Views, as well as an array of automation, administration and security features that come in handy for larger projects and multi-disciplinary teams.The Enterprise plan adds unlimited workspaces, organization wide user permissions, public board management, and several other features necessary for large organizations.Asana PricingAsana offers a Basic free plan with unlimited projects, tasks, activity log, storage and comments, as well as list, board and calendar views, basic workflows, integrations, two factor authentication. The free plan should be more than enough for individuals and teams just getting started with project management, and it’s capped to 15 users maximum.Premium will get you Timeline view (great for dependency management and managing multiple projects), automated workflows, unlimited users more advanced reporting and custom fields, unlimited guests, milestones and several other perks.The Business plan adds Portfolios and Goals and integration with Tableau and Power BI, among other things. This plan is perfect for larger teams that require a more complex project management solution.Asana also offers more complete Enterprise plans with advanced security, industry-specific compliance and certifications (such as GDPR and SOC 2 and 3), and custom solutions.Trello vs Asana: Key FeaturesWhen it comes to choosing the right software for your business, it’s important to take a close look at what each option has to offer. What are the key features of each software? What does each one do better than the others?Not to worry, we’ve done the groundwork for you… Here are the key project management features you should consider when deciding between Trello vs Asana.Organization and Managing TasksTLDR: Asana wins.Trello is all about KanbanTrello’s strongest feature is its Kanban boards system, and everything you create in Trello will be organized on a Kanban board. You can expect to have a board for each project you’re working on, each with configurable statuses (for example, To-Do, In Progress, Done). These show up as columns on your board, where you can easily drag and drop tasks. Each task is an individual card that can hold information, be assigned to a team member, hold conversations or discussions about the task, and much more.If you upgrade to one of Trello’s paid plans you will also be able to visualize your project as lists, timelines, calendars, have additional metrics, and much more. But still, the Kanban boards are where you’ll likely spend most of your time.Asana is extremely flexibleAsana, on the other hand, is much more flexible when organizing your information. You can view your projects as lists, timelines, calendars, dashboards, and yes, also as a kanban board!With Asana it becomes easier to manage multiple projects and teams. You can create tasks and subtasks, reference and connect tasks across projects, manage timelines and dependencies, and pretty much customize almost every aspect of it.Winner: AsanaAsana’s flexibility and customization options make it the winner in this category. If you’re managing larger projects or interdisciplinary teams, then Asana gives you the flexibility to adjust your workflows to your teams’ way of working, bumping productivity.Now if you’re managing simpler projects or small teams, then less may actually be more. Trello’s streamlined and simpler UI will be more than enough and usually get you going faster in these cases.Team CollaborationTLDR: It’s a tie.Both Trello and Asana cover the basic collaboration needs, and let you:Assign tasks to usersComment and cooperate on tasksTag users to call their attentionYou can also set due dates, statuses, tags, and custom variables for each task to make them specific and tailored for your team’s requirements.Both Asana and Trello excel when discussing multiple tasks and managing projects across teams.One key difference between Trello and Asana is who’s responsible for each task. Both allow you to add as many collaborators to each task as you need. However, while Asana allows each task to be assigned to only one person, Trello lets you assign tasks to multiple people at the same time. Now, what’s better? The truth is that It depends on how you want to manage your team!Winner: TieBoth Asana and Trello offer comprehensive collaboration features, and you should have no issues with either one when managing your team.NotificationsTLDR: It’s a tie.AsanaTrelloWith the right notifications, you can make sure you never miss a beat. And both Asana and Trello won’t let you down here. You’ll be able to configure notifications by email, or on the web, desktop, or mobile applications.And when notifications get overwhelming (and they do on larger organizations), both Asana and Trello provide an inbox that shows all your important notifications in an easy-to-read newsfeed, making managing multiple tasks much easier.Winner: TieMobile AccessibilityTLDR: Asana takes the lead.TrelloNo matter where you prefer to work, Trello has got you covered. You can access Trello through their web application, from your computer using their Mac or Windows apps, or on your mobile through their iOS and Android apps.All applications are fully-featured and will let you manage your projects at ease. And as usual with Trello, the Kanban board is where all your projects will live and breathe.AsanaAsana also offers fully-featured web applications, Mac and Windows apps, and iOS and Android applications. So you can make progress wherever you are!Winner: AsanaWe have to give this one to Asana for one simple reason: it has more options to organize your information.When working from your phone, you’ll appreciate having more options to organize your information than the Kanban board. And Asana’s flexibility makes it much more suited if you plan to do a portion of your work on the road.Learning Curve & Ease of UseTLDR: Trello takes the lead.TrelloSometimes less is more. And in this case, if you get how the Kanban board works, then you’ve figured out Trello!Trello’s simplicity makes it one of the easier project management tools to start with. With fewer options, you can focus on improving your workflow to get more done more efficiently.AsanaAsana on the other hand is not hard, but it has so many options that it may become overwhelming if you’re just starting. So it becomes much easier to spend time configuring the tool rather than improving your work.Winner: TrelloThe key to any project management tool is to make your life easier and your work more efficient. Although Asana’s complexity is necessary for some projects and teams, it also has a steeper learning curve. And also we just love how simple Trello is, making it the winner in this category.IntegrationsTLDR: AsanaTrelloTrello integrates natively with hundreds of applications and software including Slack, Google Drive, Salesforce, and Dropbox. It also integrates with Zapier and Make (formerly Integromat), making it possible to connect Trello with any API that has an open API.Trello also offers power-ups, which are integrations that live inside the app and provide additional features. With power-ups you can automate repetitive tasks, create new tasks from other apps, and much more. This inbuilt functionality from Trello will definitely save you time and clicks throughout the day!AsanaAsana integrates natively with a wide variety of business-class applications and software, including Microsoft Teams and Microsoft Office, Adobe Creative Cloud, Tableau, Salesforce, Google Calendar, Gmail, Google Drive, Outlook, Canva, Vimeo, Figma, and several other apps. It also integrates with Zapier and Make (formerly Integromat), making it possible to connect Asana with any app with an open API.Also, Asana offers a workflow builder to help teams create more efficient workflows by using a visual tool to connect teams, organize work, and streamline projects in one single place.Winner: AsanaBoth Trello and Asana are extremely flexible when it comes to integrations, but Asana takes advantage by offering more native integrations.Service & SupportTLDR: Asana winsBoth Asana and Trello offer a comprehensive customer support portal with in-depth articles and how-to guides, as well as a community to help solve issues. They also offer email support through their website.However, with the paid tiers Asana takes the lead on support as you may be eligible for your personalized customer success agent to help you get started and sort any issues.Winner: AsanaPricingTLDR: Trello costs lessTrello PricingTrello offers a fully featured free plan, including all the basic features, unlimited cards, up to 10 boards per workspace, unlimited file storage, two factor authentication, and much more. For use as a simpler task manager, with a small team or for smaller projects, Trello’s free version should be enough to get you going.When you upgrade to the Standard Plan you’ll get access to unlimited boards on a single project workspace, custom fields, more workspace command runs, and Trello board guests.To go beyond the kanban style board you’ll need the Premium version, which will give you access to Dashboard, Timeline, Workspace, Calendar, and Map Views, as well as an array of automation, administration and security features that come in handy for larger projects and multi-disciplinary teams.The Enterprise plan adds unlimited workspaces, organization wide user permissions, public board management, and several other features necessary for large organizations.Asana PricingAsana offers a Basic free plan with unlimited projects, tasks, activity log, storage and comments, as well as list, board and calendar views, basic workflows, integrations, two factor authentication. The free plan should be more than enough for individuals and teams just getting started with project management, and it’s capped to 15 users maximum.Premium will get you Timeline view (great for dependency management and managing multiple projects), automated workflows, unlimited users more advanced reporting and custom fields, unlimited guests, milestones and several other perks.The Business plan adds Portfolios and Goals and integration with Tableau and Power BI, among other things. This plan is perfect for larger teams that require a more complex project management solution.Asana also offers more complete Enterprise plans with advanced security, industry-specific compliance and certifications (such as GDPR and SOC 2 and 3), and custom solutions.Winner: TrelloBoth options offer a free version that will get you most of the features of project management apps. However, Trello takes the advantage over Asana on price since the price per use is less than Asana’s.Trello vs Asana: Which project management software is the best tool for you?If you’re looking for a simple, easy-to-use project management tool with a low price tag, Trello is probably your best option. Trello’s simple interface will get you going faster and help you focus on your projects and less on the tool.If you need a more robust tool, ready to scale with your team and with advanced features such as automation and reporting, Asana is probably the better choice. Its flexibility will let your teams adapt Asana to be most efficient for them, while at the same time giving you the visibility and control you need to keep achieving completed tasks and goals!The good news is that both options offer a free version that will get you most of the features you need to give them a test run and make up your mind…If you haven’t made up your mind yet, we suggest you give both software a test run and see which one better fits your needs.In our case, we work with clients and on our business with both Trello and Asana, both on free and paid versions, depending on how each team works. and communicates.Beyond Trello and Asana: Also consider these project management tools…Still not convinced between Trello vs Asana?Here are some other tools you should consider:ClickupMondayZoho ProjectsBasecampJIRAWrikeHiveWhy should you use a Project Management Tool?If you manage projects, big or small, you know just how important organization and coordination can be. With so many moving parts, it’s easy for things to get lost in the shuffle or for deadlines to be missed.This is where project management or task management software come in handy. By keeping all of your project’s information and tasks in one central location, these tools make it easy to stay on top of everything and avoid potential disasters. In addition, project management tools can help you communicate more effectively with your team and keep everyone on the same page, avoiding confusion and miscommunication.So whether you’re collaborating with team members, or you just need a better way to keep organized and on top of your to-do list, project management tools like Trello and Asana are just what you need to get things done faster and better.Asana was created to boost productivityAsana is a project management software that was founded in 2008 by Facebook co-founder Dustin Moskovitz and Justin Rosenstein. The two had previously worked together at Google and Facebook, where they saw firsthand how disorganized workflows could lead to lost productivity. They decided to create Asana as a way to help people better manage their workflows and get more done. The software was designed to be simple and easy to use, with a focus on collaboration. Asana quickly gained popularity within Silicon Valley companies, and it soon expanded to other businesses around the world. Today, Asana is used by millions of people to help them manage their work more efficiently. The company has continued to grow and expand its features, making it one of the most popular project management tools around.A quick look at Asana…The Asana interface is clean and intuitive, with a left-hand sidebar that provides an overview of all your projects, tasks, and conversations. The main area of the screen is reserved for task lists, which can be organized by project or topic. When viewing a task list, you can see all the details of each task, including any assigned due dates, subtasks, notes, and attached files. You can also @mention other users to start a conversation about a specific task. Asana also includes many powerful features to help you manage your projects more effectively, such as the ability to create custom workflows, add custom fields to tasks, create automations, and so on.Trello made Kanban popularTrello is based on the kanban system, which helps users to visualize and track their work. Trello provides an efficient way for users to organize and manage their projects, and it has become one of the most popular project management tools in recent years. Trello has been used by major organizations such as Google, Facebook, and NASA, and it has also been featured in publications such as The New York Times, Fast Company, and Lifehacker.Trello was founded in 2011 by Joel Spolsky and Michael Pryor, and despite its relatively young age, it has had a significant impact on the project management landscape, showing no signs of slowing down.A quick look at Trello…Trello’s UI is very user-friendly and easy to understand. You can create different boards for different projects, and within each board, you can create different lists. For each list, you can add cards. Each card represents a task, and you can add details, comments, due dates, and more to each card. You can also assign cards to different people on your team. Trello makes it easy to see who is working on what and when things are due. It’s a great tool for keeping track of projects and tasks. 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