Notion and Asana are two of the most popular tools for task and project management on the market that help keep your personal and professional projects organized and on track. 

But how do you decide which one is the best for you and your team? 

 In this post, we’re going to do a DEEP comparison between Notion and Asana based on:

  • Features
  • Appearance & Layout
  • Ease of Use
  • Cross-Platform Availability
  • Apps & Integration
  • Pricing

You’ll be able to choose the best task management tool for your business.

Overview Of Notion And Asana

Firstly, let’s briefly talk about these task management/productivity apps.

Notion – “Best For Organizing All Your Work In One Place”

Notion is an all-in-one, collaborative workspace app. It helps you organize your work and personal life in one place.

It’s highly customizable offers great flexibility. You can use it for a variety of purposes such as project management, note-taking, and collaboration. By using this software, you can do all of your work in one window or tab, which will save you a lot of time.

Notion Home Screen
Notion Home Screen

With Notion, you can create databases, kanban boards, wikis, and calendars. You can also use it to make to-do lists, set up reminders, track your progress on projects, and share files with your team. 

This app also integrates with other popular software platforms like Google Drive, Slack, Jira, and many others, so you can control all your work in one place.

Notion is a good choice for long-term projects as it allows you to keep track of your progress over time. It’s also good for short-term projects that require collaboration between team members.

To learn more about Notion, click here.

Asana – “Best For Tracking Work and Collaborating With The Team”

Asana Home Screen

With Notion, you can create databases, kanban boards, wikis, and calendars. You can also use it to make to-do lists, set up reminders, track your progress on projects, and share files with your team. 

This app also integrates with other popular software platforms like Google Drive, Slack, Jira, and many others, so you can control all your work in one place.

Notion is a good choice for long-term projects as it allows you to keep track of your progress over time. It’s also good for short-term projects that require collaboration between team members.

To learn more about Notion, click here.

Asana – “Best For Tracking Work and Collaborating With The Team”

Asana Home Screen
Asana Home Screen

Asana is a cloud-based software that helps teams manage projects and tasks. It improves team collaboration and communication.

The tool helps businesses to create tasks for a project, assign tasks, collaborate in real-time, communicate more efficiently with team members, and set a deadline as part of a big project. 

Asana also allows users to add comments to tasks and files and attach files to tasks. It works well for onsite teams and remote teams to help them stay organized with daily tasks. 

This software is a perfect tool for both long-term and short-term projects. Moreover, it allows you to archive completed projects for later use. 

Asana integrates with several other software applications, including Google Drive, Dropbox, Evernote, etc. The company offers both a free plan and paid subscription plans.

To learn more about Asana, click here.

Now that you have a basic understanding of these task management tools, let’s compare them side by side.

Factors That Influence The Notion vs. Asana Decision

Notion and Asana are both widely used Project Management tools. To choose between Notion and Asana, consider your company’s needs, budget, and other factors. To help you make the best, most informed choice, we compared the following for both Notion and Asana:

Features

The first thing we’re going to discuss is the features of each project management tool. Let’s see what each offers:

Key Features of Notion

Key features of notion
Key features of Notion

The following are some key features of notion task management software:

  • Complex Notes: This feature allows you to create complex notes with several block types.
  • Sub Blocks: SubBlocks help you to break down your ideas into smaller pieces for better organization. You can add blocks in some blocks to make the complex notes easier and more understandable.
  • Comments: allowing users to make comments on each block for other teammates’ comprehension.
  • Tasklist: You can use this feature to add tasks into various sections to manage your workflow.
  • Export Notes: This allows you to export notes in other formats, such as PDF and HTML.

Key Features of Asana

Here are some of the key features of Asana project management software:

  • Team Management: Whether you’re a team leader or just part of it, Asana helps you organize the team with features like Projects, Tasks, Deadlines, Timelines, Likes, and Rules. 

For project and task management, you can create teams and connect the members with a shared calendar of conversations. 

Asana team management
Asana team management

You can also add followers, guests, and give permission to control the team’s privacy settings. You can set up teams based on departments, projects, or job functions.

  • Communication: Communication is what ties teamwork together. This feature allows you to communicate with your team members through comments and messages. 

Asana provides communication features like Task comments, Proofing, and Languages.

Asana communication feature
Asana communication feature
  • Views: Views help you focus your attention on what you need to do. With it, you can create a prioritized to-do list, receive and filter notifications on projects, tasks, and conversations.
  • Reporting: Reports are crucial to clear communication within the team. This reporting feature helps you to set, track, and manage goals. 
Asana reporting
Asana reporting

You can use milestones to identify progress and portfolios to organize and monitor strategic initiatives.

  • Project Timeline: This premium feature allows you to create a visual outline of the project plan.
Project Timeline
Project Timeline

Similar Features

Some features are the same in both apps, including:

  • Templates: Both task management tools provide several templates to get you started.
  • Integrations: Both apps offer a variety of integrations. Asana offers over 100 apps, while Notion offers just a handful, but you can create your own with the help of Notion API.
  • Mention Users: Mention users in the comments to send them a notification.
  • Private projects and pages: Track your personal projects and tasks from Asana or Notion, without having to share the information with your team.
  • Unlimited projects and pages: Both tools offers your team unlimited projects, pages, tasks, etc.

Appearance & Layout

Both Notion and Asana have similar layouts and appearances with a navigation bar on the left side of the screen and a place for customizing your views on the main screen. 

Notion appearance and layout
Notion appearance and layout

With Notion, you can create appealing designs and workflows with templates.

On the other hand, Asana lets you easily customize the main screen to show and organize projects and tasks in multiple ways. 

Asana- appearance and layout

Factors That Influence The Notion vs. Asana Decision

Notion and Asana are both widely used Project Management tools. To choose between Notion and Asana, consider your company’s needs, budget, and other factors. To help you make the best, most informed choice, we compared the following for both Notion and Asana:

Features

The first thing we’re going to discuss is the features of each project management tool. Let’s see what each offers:

Key Features of Notion

Key features of notion
Key features of Notion

The following are some key features of notion task management software:

  • Complex Notes: This feature allows you to create complex notes with several block types.
  • Sub Blocks: SubBlocks help you to break down your ideas into smaller pieces for better organization. You can add blocks in some blocks to make the complex notes easier and more understandable.
  • Comments: allowing users to make comments on each block for other teammates’ comprehension.
  • Tasklist: You can use this feature to add tasks into various sections to manage your workflow.
  • Export Notes: This allows you to export notes in other formats, such as PDF and HTML.

Key Features of Asana

Here are some of the key features of Asana project management software:

  • Team Management: Whether you’re a team leader or just part of it, Asana helps you organize the team with features like Projects, Tasks, Deadlines, Timelines, Likes, and Rules. 

For project and task management, you can create teams and connect the members with a shared calendar of conversations. 

Asana team management
Asana team management

You can also add followers, guests, and give permission to control the team’s privacy settings. You can set up teams based on departments, projects, or job functions.

  • Communication: Communication is what ties teamwork together. This feature allows you to communicate with your team members through comments and messages. 

Asana provides communication features like Task comments, Proofing, and Languages.

Asana communication feature
Asana communication feature
  • Views: Views help you focus your attention on what you need to do. With it, you can create a prioritized to-do list, receive and filter notifications on projects, tasks, and conversations.
  • Reporting: Reports are crucial to clear communication within the team. This reporting feature helps you to set, track, and manage goals. 
Asana reporting
Asana reporting

You can use milestones to identify progress and portfolios to organize and monitor strategic initiatives.

  • Project Timeline: This premium feature allows you to create a visual outline of the project plan.
Project Timeline
Project Timeline

Similar Features

Some features are the same in both apps, including:

  • Templates: Both task management tools provide several templates to get you started.
  • Integrations: Both apps offer a variety of integrations. Asana offers over 100 apps, while Notion offers just a handful, but you can create your own with the help of Notion API.
  • Mention Users: Mention users in the comments to send them a notification.
  • Private projects and pages: Track your personal projects and tasks from Asana or Notion, without having to share the information with your team.
  • Unlimited projects and pages: Both tools offers your team unlimited projects, pages, tasks, etc.

Appearance & Layout

Both Notion and Asana have similar layouts and appearances with a navigation bar on the left side of the screen and a place for customizing your views on the main screen. 

Notion appearance and layout
Notion appearance and layout

With Notion, you can create appealing designs and workflows with templates.

On the other hand, Asana lets you easily customize the main screen to show and organize projects and tasks in multiple ways. 

Asana- appearance and layout
Asana- appearance and layout

Using the workflow templates, you can design an outlook that meets your specific needs. You can also customize your workspace’s background with your favorite theme.

Ease of Use

Notion and Asana both are easy to use and intuitive. Notion is a task management app for taking notes that uses blocks to create pages or pages within pages.

In Notion, you can use Notion pages to create project management templates to show all your tasks, and you can manage everything by dragging and dropping. 

In contrast, Asana is an excellent management tool for professional work that provides rich features and extensive capabilities, but with a simple and easy-to-use user interface. 

Cross-Platform Availability

Both Apps are available on all major platforms, including iOS, Android, Windows, and macOS. Notion uses the same UI on mobile, PC, and web to provide a seamless experience across platforms.

You can also use the web version of both apps from any compatible browser, making them truly universal applications.

Apps & Integration

Asana and Notion both tools integrate with other apps and services so you can move data between them easily.

Notion integrations
Notion integrations

Notion supports the automate.io app, which allows it to connect with over 200+ applications. Some of these include:

  • Slack
  • Gmail
  • Google Calendar
  • Mailchimp
  • Salesforce
  • Microsoft Outlook
  • Google Docs

Moreover, you can embed tweets, videos, prototypes, and cloud storage files in the form of blocks. Using Notion’s API, you can also code yourself and integrate the app with other apps.

In contrast, Asana offer plenty of integration capabilities and lets you integrate with over 100 apps. 

Asana integrations

Cross-Platform Availability

Both Apps are available on all major platforms, including iOS, Android, Windows, and macOS. Notion uses the same UI on mobile, PC, and web to provide a seamless experience across platforms.

You can also use the web version of both apps from any compatible browser, making them truly universal applications.

Apps & Integration

Asana and Notion both tools integrate with other apps and services so you can move data between them easily.

Notion integrations
Notion integrations

Notion supports the automate.io app, which allows it to connect with over 200+ applications. Some of these include:

  • Slack
  • Gmail
  • Google Calendar
  • Mailchimp
  • Salesforce
  • Microsoft Outlook
  • Google Docs

Moreover, you can embed tweets, videos, prototypes, and cloud storage files in the form of blocks. Using Notion’s API, you can also code yourself and integrate the app with other apps.

In contrast, Asana offer plenty of integration capabilities and lets you integrate with over 100 apps. 

Asana integrations
Asana integrations

Here are some of the most popular:

  • Slack
  • Gmail
  • Jira
  • GitHub
  • Zapier

Pricing

Asana and Notion both offer free and paid versions. The free versions of both tools provide limited features, but they may be sufficient for small teams or individual users.

Notion Pricing

Notion offers a range of pricing plans, starting with the Free plan for individuals to Enterprise for large companies. The pricing plans include:

Notion pricing plans
Notion pricing plans
  • Personal: The Personal plan is free for individuals who want to get started with the Notion task management app. The plan offers Unlimited pages & blocks, shared with 5 guests.
  • Personal Pro: The Personal Pro plan costs $4/month per annum or $5/month. This plan includes everything in Personal as well as unlimited file uploads, unlimited guests, and 30-day version history.
  • Team: The Team plan costs $8/month per annum or $10/month. It is ideal for colleagues to collaborate in one place. This plan offers all the features of Personal Pro with unlimited team members, collaborative workspaces, sharing permissions, and admin tools.
  • Enterprise: The Enterprise plan of notion provides all features found in the Team plan as well as additional features like SAML SSO, advanced security, and controls. If you would like to use Enterprise, you will have to contact Notion’s sales team.

Asana Pricing

Asana also offers a range of pricing models based on the size of your business, from Basic to Enterprise. The pricing options include:

Asana pricing plans

Notion Pricing

Notion offers a range of pricing plans, starting with the Free plan for individuals to Enterprise for large companies. The pricing plans include:

Notion pricing plans
Notion pricing plans
  • Personal: The Personal plan is free for individuals who want to get started with the Notion task management app. The plan offers Unlimited pages & blocks, shared with 5 guests.
  • Personal Pro: The Personal Pro plan costs $4/month per annum or $5/month. This plan includes everything in Personal as well as unlimited file uploads, unlimited guests, and 30-day version history.
  • Team: The Team plan costs $8/month per annum or $10/month. It is ideal for colleagues to collaborate in one place. This plan offers all the features of Personal Pro with unlimited team members, collaborative workspaces, sharing permissions, and admin tools.
  • Enterprise: The Enterprise plan of notion provides all features found in the Team plan as well as additional features like SAML SSO, advanced security, and controls. If you would like to use Enterprise, you will have to contact Notion’s sales team.

Asana Pricing

Asana also offers a range of pricing models based on the size of your business, from Basic to Enterprise. The pricing options include:

Asana pricing plans
Asana pricing plans
  • Basic: The Basic plan is free for individuals and teams who wish to test Asana software or get started with online project management software. This plan includes unlimited tasks, projects, messages, activity logs, and file storage of up to 100MB per file. 

With up to 15 members, users can collaborate with list, board, and calendar views, as well as with mobile apps for iOS and Android devices. Integration with third-party apps is also available for free.

  • Premium: The Premium plan costs $13.49/month and $10.99/month annually.

This plan includes all the features of the Basic plan, as well as advanced features like timeline view, unlimited dashboards, workflow builder, custom fields, task templates, advanced search, unlimited free guests, and forms.

  • Business: The Business plan costs $30.49/month and $24.99/month annually. This plan is perfect for companies that need to manage projects across multiple initiatives. It provides additional features along with all the features found in Premium.
  • Enterprise: In the Enterprise plan, you’ll get all features in Business with additional features like SAML, SCIM, data exporting/deleting, attachment controls, custom branding, and priority support. To purchase the Enterprise plan, contact the company’s sales team. 

So, when it comes to pricing, Notion is cheaper than Asana.

Bottom Line

Notion and Asana are both excellent project management tools. There is no objective winner between Asana and Notion because both help to manage different kinds of teams and workflows. 

It depends on the company’s goals, resources, and on your personal preference.

If you want a highly flexible productivity tool for a personal project, or a simple task management tool, then Notion is the way to go. 

But if you need something more robust to manage complex projects within larger organizations, Asana is your best bet.

Hopefully, this article has helped you decide which tool is best to use for your next project.

And now it’s your turn!

Let us know which project management tool do you prefer? 

And why?

Comments below right now!

FAQs

Can I Integrate Asana Into Notion?

Yes, you can integrate Asana into Notion. But you’ll need to use Zapier to integrate Asana with Notion. Zapier is a tool that allows you to create integrations between two or more apps—no code required.

Is Asana Better Than Notion?

The answer to this question isn’t simple, as it depends on individual preferences and needs. Some people find Asana more user-friendly, while others prefer Notion because of its flexibility and ability to fit specific workflows.

Here are some of the key differences between Asana and Notion:

  • Asana is a complete project and task management software, whereas Notion is a note-taking app with some management features.
  • Asana is better for managing projects with large teams, while Notion is better for personal productivity and smaller teams.
  • Asana has fewer project management templates for getting started, while notion has more templates.
  • Asana is easy to use but Notion is quite complex to understand and requires some learning.
  • Asana is more expensive than Notion.

Both are fantastic task management tools.  So which is better?

Often, “better” comes down to personal preference and which one works best for you to keep you organized and productive. Hopefully, you now have a perspective on what features are available in each tool and which might best suit your workflow. 

What Are Some Alternatives To Asana And Notion?

There are several great alternatives to Asana and Notion. If you’re going to look beyond Notion vs Asana, don’t forget to incluse these other tools:

  • Wrike
  • ClickUp
  • Trello
  • Basecamp
  • Monday
  • Slack
  • Evernote

Have you used Asana or Notion? How do they stack up against your traditional project management tool? We’d love to hear from you in the comments below about which features and abilities you like the best.

Leave a Comment

Your email address will not be published. Required fields are marked *