Project management software is an essential tool for businesses that want to stay organized.

Choosing the right software to meet your team’s needs can be challenging. Every product has different features and capabilities.

There are two popular solutions: Asana and Airtable. They produce excellent results in the right circumstances, but they’re a little different in how they handle tasks.

In this blog post, we’ll compare these two most popular project management tools, so you can decide which one is right for you.

We’ll look at how each product fared in the following areas:

  • Project Management Features
  • Templates and Project Ideas
  • Automation and Rules
  • Mobile Accessibility
  • Ease of Use
  • Integrations
  • Service & Support
  • Pricing

Let’s dive in!

Asana vs. Airtable: An overview

Let’s take a brief look at each product management tool before we compare them.

What is Asana?

Asana is a project management tool that helps businesses and teams to stay on top of their deadlines, tasks, and responsibilities.

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Asana makes it easy to manage projects, campaigns, creative work, requests, productivity, agile projects, and more. It has an intuitive user interface. Additionally, Asana offers a free version for teams of up to 15 members.

In short, it’s a tool that helps you collaborate with your team and share information through a central hub.

To learn more about Asana, Click here.

What is Airtable?

Airtable is a modern spreadsheet platform with database functionality that allows you to create and manage spreadsheets as well as collaborate with your team. Basically, it is a spreadsheet-database hybrid.

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Asana vs. Airtable: Key Features

In this section, we’re going to compare the key features of Asana and Airtable. This comparison of Asana and Airtable will help you decide which tool is best for you and your team.

Project Management

Project management features are one of the major talking points when it comes to comparing Asana and Airtable management tools. Both Asana and Airtable are project management software packages and they excel in this area.

Asana has a robust and intuitive user interface as well as excellent Kanban board views, which give it an edge over Airtable.

However, Airtable is an excellent choice for those who need budget tracking and invoicing, as well as managing their projects. In these areas, Asana falls short, but Airtable excels.

Let’s take a closer look at each management tool’s project management features in detail:

Asana Project Management Features

The following are some of the most important project management features found in Asana:

Collaboration: Individual team members can leave notes for each other on individual cards, allowing them to collaborate. The cards keep a comprehensive record of communications, which makes it easy to retrieve important information later.

Tasks: You may find it easier to manage a large project if you divide it into smaller portions. With individual tasks, users can see their progress and goals more easily than when viewing the project as a whole. Asana breaks down a large task into multiple subtasks if it becomes too complicated.

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Boards in Asana

Views: Asana offers its users a variety of view options. Make sure to set up the organization of a project in a way that makes sense for the type of project you are working on.

Kanban boards are ideal for projects in which work must follow specific processes from creation to completion. Calendar and goal views may be more useful for tasks with tight deadlines.

Sprint Campaigns: Asana project management software is ideal for teams that need to finish projects quickly and efficiently. Establish a new board for scrum sprint that allows team members to fully focus on the tasks and deadlines related to the campaign.

Personalization: Users can customize Asana in a variety of ways to make it perform as effectively as possible for them. Using the program, users can set the program to display only relevant tasks and notifications, which helps reduce clutter.

Airtable Project Management Features

Airtable project management tool comes with several customization options. Using it, Businesses can set up and track projects that are most helpful to their employees.

Airtable is a project management tool based on spreadsheets. As with spreadsheets, this application incorporates the same data entry procedures, but it includes graphical features that make it easier to use and illustrate how projects are progressing.

The following are some of the most prominent features of Airtable:

Collaboration: Airtable enables users to comment on each other’s jobs and projects. Users can upload and edit files as well. It’s handy since collaboration can take place whenever the user is free.

Reporting: Airtable offers multiple reporting tools. These tools allow users to extract data directly from the software and create graphs and spreadsheet-like reports. This simple graph can give you a quick overview of project development.

Multiple Views: Airtable offers users multiple views that let them manage projects in the most efficient way possible. For example, a calendar view is useful if a project must follow strict deadlines. A Kanban board lets you see how the project’s tasks are progressing.

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Kanban boards in Airtable

Financials: Airtable allows users to manage budgets and generate invoices, which makes it stand out from Asana.

Versatility: This software offers a wide variety of features and templates that are beneficial for many different types of organizations and teams. These include teams working on design projects, sales campaigns, editorial campaigns, promotion campaigns, product development, and brainstorming projects, among others.

Winner: Asana

Asana is the clear winner here. Both Airtable and Asana have robust project management capabilities, but Asana appears to have broader enterprise applications since it focuses more closely on tasks and project management.  

Asana’s intuitive user interface and outstanding Kanban board view give it an edge over Airtable. However, Airtable offers budgeting and invoicing features, whereas Asana does not.

Templates and Project Ideas

A template is a useful project management tool because it gives you a framework for getting things going. The templates let users customize the basic framework in a way that suits their needs.

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Airtable templates

Airtable offers a large collection of searchable templates, making it easy for teams to get started using the software.

To help clients come up with ideas on how to use Airtable, the firm offers the Airtable Universe. In the Airtable Universe, you will find multiple examples of Airtable in action. These user stories may assist others people to solve difficulties and engage with Airtable in a new way.

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Asana Templates for product teams

Asana also has templates, but not as many as Airtable. Customers may want to design their own project frameworks because Asana’s interface is so easy to use.

Winner: Airtable

Here, Airtable shines as it offers a lot of pre-made templates than Asana. Asana does not offer as many templates as Airtable because customers may want to build their own project frameworks since the interface is so straightforward.

Automation and Rules

Automation is an integral part of any project management software. Both Asana and Airtable offer excellent automation tools that save you and your team’s effort and time in streamlining processes.

Automation In Asana

The Rules feature in Asana lets team members create a process that will run whenever a specific action triggers it.

For example, If a team member creates a new task on a project board, Asana may automatically create a due date based on the project’s current status and other tasks within the project.

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Automation in Asana

Furthermore, this project management tool can automatically assign tasks to certain team members based on the type of work involved or the type of project. Asana can determine how much work and assignments a particular team member already has, setting the due date appropriately.

Automation In Airtable

Airtable project management tool lets users create cool automation scripts such as sending a weekly digest, sending a tweet, sending a message in a specific Slack channel, creating a board, etc.  

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Automation In Airtable

Users can use Airtable to automate it by creating triggers that activate when specific events occur. Airtable lets users attach triggers to automatic actions that will be performed automatically.

You can set triggers for tasks like changing a record, generating a record, or passing a specific time and date. When one of these triggers happens, Airtable may send a Slack message, tweet, or email to the team members.

Winner: Draw

Asana and Airtable go hand in hand when it comes to automation. Both project management tools provide excellent automation tools that streamline processes in a way that saves time and effort for you and your team.

Mobile Accessibility

Both Airtable and Asana offer mobile and web-based versions of their products. Airtable and Asana are available for iOS and Android devices. You can download these apps on smartphones or tablets.

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Templates and Project Ideas

A template is a useful project management tool because it gives you a framework for getting things going. The templates let users customize the basic framework in a way that suits their needs.

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Airtable templates

Airtable offers a large collection of searchable templates, making it easy for teams to get started using the software.

To help clients come up with ideas on how to use Airtable, the firm offers the Airtable Universe. In the Airtable Universe, you will find multiple examples of Airtable in action. These user stories may assist others people to solve difficulties and engage with Airtable in a new way.

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Asana Templates for product teams

Asana also has templates, but not as many as Airtable. Customers may want to design their own project frameworks because Asana’s interface is so easy to use.

Winner: Airtable

Here, Airtable shines as it offers a lot of pre-made templates than Asana. Asana does not offer as many templates as Airtable because customers may want to build their own project frameworks since the interface is so straightforward.

Automation and Rules

Automation is an integral part of any project management software. Both Asana and Airtable offer excellent automation tools that save you and your team’s effort and time in streamlining processes.

Automation In Asana

The Rules feature in Asana lets team members create a process that will run whenever a specific action triggers it.

For example, If a team member creates a new task on a project board, Asana may automatically create a due date based on the project’s current status and other tasks within the project.

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Automation in Asana

Furthermore, this project management tool can automatically assign tasks to certain team members based on the type of work involved or the type of project. Asana can determine how much work and assignments a particular team member already has, setting the due date appropriately.

Automation In Airtable

Airtable project management tool lets users create cool automation scripts such as sending a weekly digest, sending a tweet, sending a message in a specific Slack channel, creating a board, etc.  

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Automation In Airtable

Users can use Airtable to automate it by creating triggers that activate when specific events occur. Airtable lets users attach triggers to automatic actions that will be performed automatically.

You can set triggers for tasks like changing a record, generating a record, or passing a specific time and date. When one of these triggers happens, Airtable may send a Slack message, tweet, or email to the team members.

Winner: Draw

Asana and Airtable go hand in hand when it comes to automation. Both project management tools provide excellent automation tools that streamline processes in a way that saves time and effort for you and your team.

Mobile Accessibility

Both Airtable and Asana offer mobile and web-based versions of their products. Airtable and Asana are available for iOS and Android devices. You can download these apps on smartphones or tablets.

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Asana and Airtable offer cloud-based software so you don’t have to download and install copies of the software locally.

On a laptop or desktop computer, you can access both software programs remotely through a web browser. To use either of these project management software programs, you just need a stable Internet connection.

Asana provides the same outstanding design features across all of its applications,  from its browser to its mobile apps. If you’re a newbie, Airtable’s mobile interface isn’t quite as intuitive as Asana’s.

Winner: Draw

There is no clear winner since both Asana and Airtable are accessible from iOS and Android devices, so you can stay on top of project management no matter where you are. Users can update task status, check schedules and chat with their teams.

Ease of Use

Having an easy-to-use tool is vital because you never want it getting in the way of your project planning and the subsequent work.

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Asana Home

Asana is incredibly easy to use, especially with the Kanban board interface. You can start using it right away. When you first log into Asana, you can choose from dozens of templates for your first project, including:

  • Bug monitoring.
  • Digital fundraising marketing campaign.
  • Editorial calendar.
  • Meeting timetable.
  • New worker onboarding.
  • Product roadmap.

Generally, most project software focuses on the project manager, but the Asana task manager and workload management feature will assist you to keep your group members from getting burned out.

In the workload tab, you can see your individual and group workload and you could assign an attempt level for each challenge.

Asana offers other languages in addition to English, making it more flexible in these areas than Airtable, which is only accessible in English.

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Airtable Home

In comparison to Asana, Airtable isn’t quite as easy to use, because it has spreadsheet functions at its core. Users will need to have some experience with using spreadsheets and entering data in them to use Airtable effectively.

Airtable provides multiple templates that can simplify the process of learning to use the software quickly.

Winner: Asana

When it comes to ease of use, Asana wins. It’s straightforward and all features are easy to access. There are no kinks to work out and it works for teams of all ci-sizes.

Airtable comes in a close second, with the only downside being that it’s slightly more difficult to use at first.

Integrations

Many cloud-based software packages integrate with third-party applications. These connectors let you share data across packages, making their use easier. In addition, the integrations provide the original software package with new functionality which makes it more useful.

Integrations in Asana

Asana has more than 150 different integrations. The Asana Integrations page allows users to sort through collections of integrations before installing any of them as part of the Asana package.

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Asana Integrations

The following are some of the most important integrations built directly into Asana:

  • Adobe Creative Cloud
  • Box
  • Dropbox
  • Gmail
  • Google Drive
  • Instagantt
  • Jira Cloud
  • JotForm
  • Marker.io
  • Microsoft Office 365
  • Microsoft Teams
  • Salesforce
  • Slack

Integrations in Airtable

There are also many connectors in Airtable, but they aren’t as easy to set up and use as Asana’s integrations. 

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Airtable Integrations

With Airtable, you get several pre-built connectors, including:

  • Box
  • Dropbox
  • Google Drive
  • Gmail
  • JotForm
  • Slack
  • Typeform

Often, Airtable users will have to use Zapier as a middleman to gain access to the other integrations.

Winner: Asana

In this case, Asana is the clear winner as it has more than 150 native integrations. You can connect many tools to Airtable via third-party providers but the process is much easier if the tool itself is connected.

Zapier is an integration substitute between Airtable and other software. If you’re already using a tool, then you can easily integrate Asana with that tool.

Service & Support

Customer support is crucial for maintaining your project control software running. You’ll need somebody to get in touch with if there are any bugs or issues with the software.

To keep your business from grinding to a halt, know all your options such as online, one-on-one, free, and paid.

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Airtable customer support

Airtable offers widespread standard customer service and support options:

  • Email support for all plans.
  • Knowledge base.
  • Community forum.
  • Online tutorials.
  • Training videos and webinars.

In addition, Airtable offers telephone support or one-on-one training to customers who subscribe to its Enterprise subscription. With other plans, the knowledge base is the best choice to find answers to your questions.

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Ease of Use

Having an easy-to-use tool is vital because you never want it getting in the way of your project planning and the subsequent work.

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Asana Home

Asana is incredibly easy to use, especially with the Kanban board interface. You can start using it right away. When you first log into Asana, you can choose from dozens of templates for your first project, including:

  • Bug monitoring.
  • Digital fundraising marketing campaign.
  • Editorial calendar.
  • Meeting timetable.
  • New worker onboarding.
  • Product roadmap.

Generally, most project software focuses on the project manager, but the Asana task manager and workload management feature will assist you to keep your group members from getting burned out.

In the workload tab, you can see your individual and group workload and you could assign an attempt level for each challenge.

Asana offers other languages in addition to English, making it more flexible in these areas than Airtable, which is only accessible in English.

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Airtable Home

In comparison to Asana, Airtable isn’t quite as easy to use, because it has spreadsheet functions at its core. Users will need to have some experience with using spreadsheets and entering data in them to use Airtable effectively.

Airtable provides multiple templates that can simplify the process of learning to use the software quickly.

Winner: Asana

When it comes to ease of use, Asana wins. It’s straightforward and all features are easy to access. There are no kinks to work out and it works for teams of all sizes.

Airtable comes in a close second, with the only downside being that it’s slightly more difficult to use at first.

Integrations

Many cloud-based software packages integrate with third-party applications. These connectors let you share data across packages, making their use easier. In addition, the integrations provide the original software package with new functionality which makes it more useful.

Integrations in Asana

Asana has more than 150 different integrations. The Asana Integrations page allows users to sort through collections of integrations before installing any of them as part of the Asana package.

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Asana Integrations

The following are some of the most important integrations built directly into Asana:

  • Adobe Creative Cloud
  • Box
  • Dropbox
  • Gmail
  • Google Drive
  • Instagantt
  • Jira Cloud
  • JotForm
  • Marker.io
  • Microsoft Office 365
  • Microsoft Teams
  • Salesforce
  • Slack

Integrations in Airtable

There are also many connectors in Airtable, but they aren’t as easy to set up and use as Asana’s integrations. 

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Airtable Integrations

With Airtable, you get several pre-built connectors, including:

  • Box
  • Dropbox
  • Google Drive
  • Gmail
  • JotForm
  • Slack
  • Typeform

Often, Airtable users will have to use Zapier as a middleman to gain access to the other integrations.

Winner: Asana

In this case, Asana is the clear winner as it has more than 150 native integrations. You can connect many tools to Airtable via third-party providers but the process is much easier if the tool itself is connected.

Zapier is an integration substitute between Airtable and other software. If you’re already using a tool, then you can easily integrate Asana with that tool.

Service & Support

Customer support is crucial for maintaining your project control software running. You’ll need somebody to get in touch with if there are any bugs or issues with the software.

To keep your business from grinding to a halt, know all your options such as online, one-on-one, free, and paid.

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Airtable customer support

Airtable offers widespread standard customer service and support options:

  • Email support for all plans.
  • Knowledge base.
  • Community forum.
  • Online tutorials.
  • Training videos and webinars.

In addition, Airtable offers telephone support or one-on-one training to customers who subscribe to its Enterprise subscription. With other plans, the knowledge base is the best choice to find answers to your questions.

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Asana customer support

Asana offers similar levels of assistance to Airtable. Asana provides the following standard customer support options:

  • Email assistance
  • A searchable knowledge base
  • Community forums
  • Online tutorials
  • Training videos and webinars

For customers who subscribe to Asana’s Enterprise subscription, Asana offers a personalized support option.

Asana no longer offers telephone support, therefore its knowledge base is the best choice for information, just like Airtable’s.

Winner: Airtable

Airtable is the clear winner here. Both options provide outstanding customer service, but Airtable offers a little more in terms of resources. Airtable offers phone support while Asana does not.

If people get stuck, a phone call is a much faster and easier way to resolve any issues than waiting for an email or reading a support guide. Even though Asana’s community forum is incredibly helpful, it cannot compete with the benefits of phone support and one-on-one training if you need it.

Pricing

Asana and Airtable have a tiny price difference, but it’s not significant until you reach the upper-middle subscription tier.

Compared to Asana, Airtable is slightly cheaper per user, and when an organization has a large number of users, this price difference expands quickly.

However, Asana offers a few more features in its middle tiers, thus making up for the difference in pricing and leaving the two packages roughly equivalent in value.

Asana

Airtable

  • Basic plan $0 member/month for up to 15 members.
  • Premium plan $10.99 member/month.
  • Business plan $$24.99 member/month.
  • Enterprise plan available on request.
  • Free plan $0 for up to 5 creators or editors.
  • Plus plan $10/month per user.
  • Pro plan $20/month per user.
  • Enterprise plan available on request.

Now let’s discuss these plans in more detail.

Asana Pricing

With Asana, you can select from four distinct service packages. Both the Premium level and Business level come with a free trial period.

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Asana Pricing

Basic: The free version is available at any time rather than being a free trial. The Free tier limits organizations to 15 users, but they can establish as many projects and tasks as they wish.

Premium: This plan costs $10.99 per user per month. In this premium plan, there are no limits on users, projects, or tasks.

This premium plan offers a better reporting system than the free version and more comprehensive security measures.

Business: The cost of the Business tier starts at $24.99 per month per user. This tier does not impose a limit on users, projects, or tasks.

In addition to all the features of the premium plan, it offers more views along with expanded reporting.

Enterprise:  If you’re interested in Asana’s Enterprise tier, you’ll need to contact Asana for a quote. This tier includes all of the features of the Business tier as well as additional security and customer support.

Airtable Pricing

Airtable also offers four different pricing options, including one that is completely free. It offers a free trial for both its Plus and Pro grades.

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Asana Pricing

With Asana, you can select from four distinct service packages. Both the Premium level and Business level come with a free trial period.

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Asana Pricing

Basic: The free version is available at any time rather than being a free trial. The Free tier limits organizations to 15 users, but they can establish as many projects and tasks as they wish.

Premium: This plan costs $10.99 per user per month. In this premium plan, there are no limits on users, projects, or tasks.

This premium plan offers a better reporting system than the free version and more comprehensive security measures.

Business: The cost of the Business tier starts at $24.99 per month per user. This tier does not impose a limit on users, projects, or tasks.

In addition to all the features of the premium plan, it offers more views along with expanded reporting.

Enterprise:  If you’re interested in Asana’s Enterprise tier, you’ll need to contact Asana for a quote. This tier includes all of the features of the Business tier as well as additional security and customer support.

Airtable Pricing

Airtable also offers four different pricing options, including one that is completely free. It offers a free trial for both its Plus and Pro grades.

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Airtable Pricing

Free: The Airtable Free edition has no trial period. The software remains free as long as an organization uses it. Free tier users can create an infinite number of bases, but there is a monthly limit of 1,200 automation runs.

Plus: Airtable’s Plus plan starts at $10 per month per user. This plan is almost identical to the free plan, with the exception that it offers up to 5,000 automation runs per month.

Pro: Airtable’s Pro plan costs $20 per month per user. The plan offers 50,000 automation runs per month.

The Pro tier offers additional view options, built-in integration with important apps, design customization options, and branded capabilities. In comparison to the Plus tier, this upgrade also offers more features.

Enterprise: If you’re interested in Enterprise, you should contact Airtable for a custom quote. With this tier, you get 100,000 or more automation runs each month, as well as all of the same features as the Pro tier.

It also includes administrative control features that are not included in the other plans.

Winner: Draw

In terms of pricing, there’s no clear winner as both Airtable and Asana offer a free plan and different paid plans to fit different team sizes.

Conclusion: Asana vs. Airtable

Both Airtable and Asana offer great project management features and cross-platform accessibility.

Asana and Airtable are designed for different types of teams and workflows, so there is no clear winner.

It depends on your company’s goals, your resources, and your personal taste.

When it comes to advanced functionality, data and reports, Airtable is an excellent choice.

If you want something more robust to manage complex projects managing teams, Asana is your best option. It is user-friendly.

Are you familiar with Asana or Airtable? Let us know in the comments below which features and capabilities you like the most.

If we missed anything, please comment below.

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